Senior Administrative Assistant II

Senior Administrative Assistant II page is loaded## Senior Administrative Assistant II locations:
Alameda, CAtime type:
Full time posted on:
Posted Yesterday job requisition :
JR6525
** SUMMARY/

JOB PURPOSE:

** This position provides assistance with a variety of complex administrative and organizational tasks, which may be of a confidential nature, in support of a Business Unit.  
*
* Essential Duties And Responsibilities:

*** Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests
* Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software
* Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
* Provides support for reimbursement requests and expense reports
* Tracks contracts, purchase requisitions and invoices
* Orders office supplies and handles incoming and outgoing packages and mail
* Manages office communications—fields and routes organizational phone calls, emails, and traditional mail
* Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests)
* May provide presentation support and perform special projects as requested
* Answers questions regarding departmental policies and procedures
* Collaborates across departments to help plan events and further company initiatives
* Provides as-needed back-up support for other administrators
* Represents Exelixis’ interests in relationships with external associates including vendors, consultants, and clients
* Complies with all company health & safety policies and procedures  
*
* Supervisory Responsibilities:

*** No supervisory responsibilities  
** EDUCATION/EXPERIENCE/KNOWLEDGE &

SKILLS:

**** Education/

Experience:

*** High School Diploma or General Education Degree (GED) and a minimum of five years of related experience; or,
* Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of three years of related experience; or,
* Bachelor’s degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or,
* Equivalent combination of education and experience  
** Experience/The Ideal for Successful Entry into Job:
*** Experience with in the pharmaceutical and biotech industries
* Prior computer and administrative experience including calendar management, travel arranging, expense reporting, handling logistics, typing, editing, customer service  
** Knowledge/

Skills:

*** Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, adept at Internet research.
* Ability to prioritize and organize complex, confidential, time sensitive tasks and display exceptional project management skills.
* Ability to demonstrate independent judgment, initiative, and common sense in problem-solving and making recommendations.
* Ability to communicate effectively with all employee levels in person, by phone and by email.
* Demonstrates tact, diplomacy, respect, and confidentiality, is approachable and interacts professionally; builds business relationships based on mutual respect.
* Builds cooperative, team relations with a wide variety of coworkers throughout the organization and with some individuals outside the organization.
* Consistently demonstrates leadership on assignments and among peers and is routinely sought out for critical assignments.
* Works efficiently, responds promptly
* Responds well to changing demands and frustrating situations by maintaining flexibility and professionalism.
* Routinely anticipates and takes initiative to solve problems, recommends and implements process/project improvements.
* Produces error-free work routinely, contributes to efficiency and productivity of department by support provided and suggestions given.
* In-depth understanding of job-related practices and department procedures and processes; ability to act as information resource on departmental operations and policies.
* Advanced, up-to-date knowledge of relevant desktop…