Administrative Assistant - Glacier Bay Lodge

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Requisition #: 620271

Location:

Gustavus, AK, US, 99826

Description:

The Administrative Assistant at Glacier Bay Lodge provides essential support to the General Manager and ensures the smooth operation of lodge administration. This role is responsible for financial tracking, reporting, and clerical support, while also assisting with payroll and compliance tasks. The Administrative Assistant plays a key role in maintaining accuracy, efficiency, and accountability across lodge operations.

About Glacier Bay Lodge & Glacier Bay National Park & Preserve:

Ever wish you had more daylight hours? With 18 hours of daylight during the summer, recreation and sightseeing opportunities are never-ending! Glacier Bay Lodge is a small 50-room lodge nestled in between coastal mountains, incredible fjords, and Alaska's Inside Passage and is a remote wilderness experience you don’t want to miss. The only way to travel to us is by air or sea from Juneau to the friendly little town of Gustavus, your Gateway to Glacier Bay National Park & Preserve.

Enjoy everything this remote park has to offer by becoming a part of our small family of around 60 employees for the summer of a lifetime!

This is a seasonal role with ideal dates of May 7 – September 17, 2026.
We offer competitive wages, paid sick leave, on-site housing and meal plan ($16/day all inclusive!), & local discounts!

Employees are responsible for knowing the environmental aspects and associated impacts of their job position. Job specific Environmental Aspects and Impacts will be communicated by Dept. Managers during EMS training.

Financial & Operational Tracking

• Perform daily tracking of all sales reports, ensuring accuracy and timely submission.
• Conduct monthly spot counts to verify inventory and financial records.
• Perform cashier audits as needed to ensure compliance with cash-handling procedures.
• Track fuel usage and inventory, maintaining accurate records for operational reporting.
• Prepare and maintain the daily operations report, consolidating key metrics for management review.
• Conduct monthly counts of the emergency change fund, ensuring proper reconciliation.

Accounting & Payroll Support

• Collect, organize, and send all invoices to accounting for processing.
• Provide payroll support, including timesheet verification, data entry, and coordination with the accounting team.
• Assist with expense tracking and reporting to support budget management.

Administrative Support

• Maintain organized filing systems (digital and physical) for financial and operational records.
• Support the General Manager with clerical tasks, scheduling, and correspondence.
• Assist with preparation of reports, presentations, and documentation for internal and external stakeholders.
• Ensure compliance with lodge policies, procedures, and corporate standards.

Communication & Coordination

• Act as a liaison between the General Manager, accounting, human resources and other departments.
• Provide timely updates on financial and operational matters.
• Support cross-departmental initiatives to improve efficiency and accuracy in reporting.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Required Skills & Experience

• Previous administrative or accounting support experience preferred.
• Strong proficiency in MS Office applications (Word, Excel, Outlook).
• Excellent organizational skills with strong attention to detail.
• Ability to handle confidential information with discretion.
• Effective oral and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.

Personal Attributes

• Self-motivated and able to work independently with minimal supervision.
• Strong problem-solving skills and adaptability.
• Professional demeanor and commitment to accuracy and accountability.
• Team-oriented mindset with the ability to collaborate across departments.

Physical Requirements

• Ability to sit, type, and use a computer for extended periods.
• Capabili…