Administrative Assistant

Job Summary

The Administrative Assistant is responsible for various administrative tasks that improve the productivity of managers and employees. This role delivers support to warehouse operations so employees can accurately & efficiently serve our customers. This position utilizes and maintains information systems and databases related to recruiting, onboarding, and recordkeeping for new and tenured employees. The Administrative Assistant collaborates with managers, employees, and support functions at the local and corporate levels, and coordinates with external parties as needed.

This role requires a high level of confidentiality and the ability to recognize and elevate issues when appropriate.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Promotes a positive environment by greeting visitors, vendors, applicants, and new hires upon arrival.
• Supports employees to enter information in EVA, creating employees’ electronic file, and uploading employment documents such as W‑4s, bank accounts, and contact information (e.g. facilitating presentations, reviewing policies, paperwork & set‑up).
• Manages data in our keycard building entry system, distributes key FOBs, and tracks employee information and name tags.
• Maintains and delivers accurate company records for employees by generating and distributing weekly employment reports for full‑time and temporary employees to building leadership.
• Assists in delivering consistent and effective communication to employees and managers throughout the location.
• Manages and updates information on communication boards and slideshow presentations throughout the facility with content relevant to internal job postings, policy updates, leadership contacts, and various other employee engagement announcements.
• Aids external applicants by answering questions related to employment, interviewing, and the pre‑employment process.
• Assists in the planning and execution of employee engagement activities throughout the year, including but not limited to monthly/quarterly meals, monthly engagement activities and holiday celebrations.
• Fulfills administrative requests and queries from all managers, copies, printing, laminating, creating informational flyers and certificates.
• Updates and edits the employee engagement calendar and budget and reconciles building expense spend against budget.
• Meet all expected performance standards regarding efficiency, accuracy and quality of work.
• Maintain a clean, organized, and safe work environment by following all safety guidelines and reporting any hazards to the appropriate leadership.
• Work closely with team members and leadership to meet daily, weekly, and monthly departmental goals.
• Abide by all company and warehouse policies.
• Flex into other positions and departments and undertake additional duties as necessary to support the overall operation.