Operations Estimating Coordinator

Job Description

Buckhead Commercial Cleaning Services, LLC is a professional commercial cleaning company that proudly serves the greater Atlanta area. We specialize in post-construction, pre-construction, and specialty cleaning services for businesses, contractors, and high-end commercial facilities. Our team operates on a foundation of reliability, quality, and an unwavering commitment to excellence, which includes our "Going Green" initiative.

Our company is looking for an Operations Estimating Coordinator to join our growing team. This dual-focus role supports day-to-day field operations while owning the company's estimating, bidding, and proposal writing process. If you have skills in pricing contracts, attending site visits, and writing winning proposals.

• Conduct site walkthroughs and assess the scope of work for new contracts
• Calculate labor, materials, equipment, and overhead to build accurate bids
• Submit competitive, timely bids in line with client RFPs and specifications

• Draft polished, client-ready proposals and scope-of-work documents
• Customize proposals to each client's site, needs, and expectations
• Follow up with prospects and support the closing process
• Maintain a library of templates, past proposals, and service descriptions

• Help coordinate crew scheduling, dispatch, and field communications
• Track work orders, service logs, and client correspondence
• Support inventory management and supply restocking

• 2–4 years of experience in commercial cleaning, construction, or facilities management
• Proven experience writing bids, estimates, or client proposals
• Strong written communication — professional, accurate, and client-ready
• Highly organized with the ability to juggle multiple deadlines
• Proficient in Microsoft Word, Excel, and/or Google Workspace
• Valid driver's license and ability to travel local for site visits
• Bilingual English/Spanish a plus