IT Inventory Specialist

IT Inventory Specialist – Inside Higher Ed

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The IT Inventory Specialist ensures the accurate tracking, deployment, and lifecycle management of all technology assets at the University, including hardware, software, and peripherals. This role safeguards institutional resources by maintaining compliance with asset tracking policies, supporting audits, and ensuring technology is deployed efficiently and securely. The position is responsible for tracking the full lifecycle of IT assets—from procurement and deployment to retirement—ensuring all equipment and licenses are properly documented, tagged, and compliant with institutional and regulatory standards.

The Inventory Specialist supports internal audits, reconciles inventory data with asset management systems, and ensures timely updates to reflect changes in status, location, or ownership of assets.

• Job Title: IT Inventory Specialist
• Location: Albany State Rec. Location
• Regular/Temporary: Regular
• Full/Part Time: Full-Time
• Job : 292156

• Manage and maintain accurate inventory records for all University‑issued IT assets, including desktops, laptops, tablets, mobile devices, peripherals, and classroom technology.
• Coordinate with ITS teams to track and document the full lifecycle of hardware and software assets, including procurement, deployment, transfers, and decommissioning.
• Receive, tag, and verify new equipment deliveries, ensuring accurate data entry into the inventory management system and proper alignment with purchasing records.
• Deploy and configure new and reassigned devices, including imaging, software installation, and coordination with users to ensure successful setup. Basic hardware/software troubleshooting knowledge.
• Conduct regular audits to verify the physical location and status of IT assets, reconciling discrepancies and maintaining compliance with inventory management policies.
• Maintain inventory‑related documentation and enforce asset tracking standards to support regulatory compliance and institutional reporting. Leveraging ITS software management system.
• Keep inventory rooms and storage areas clean, organized, and audit‑ready.
• Use the ITS ticketing system to record service requests and update asset records based on deployments, replacements, and transfers.
• Identify opportunities for process improvements in inventory management and contribute to the development of more efficient asset tracking workflow.
• Monitor technology lifecycle plans and coordinate hardware refreshes in collaboration with IT teams to ensure timely replacements and minimal disruption.
• Supervise and provide guidance to student assistants performing building audits and inventory tasks, supporting broader departmental operations as needed.
• Perform additional duties as assigned to support departmental goals and operational needs.

• Associate degree in business administration, information technology, or related field; or an equivalent combination of education and experience.
• 6 months of experience in IT asset management, inventory control, or technology deployment.
• Physically capable of lifting and transporting IT equipment (up to 50–75 lb.) for extended periods.
• Experienced in setting up and relocating hardware in data centers, server rooms, and office environments.
• Possess a valid Driver’s License in good standing.

• Bachelor’s degree in business administration, information technology, or related field.
• 1–3 years of experience in IT asset management, inventory control, or technology deployment.

Salary is commensurate with education and skills.

• Cover letter.
• Resume.
• A list of at least 3 professional references with their contact information.

• Knowledge of IT hardware, software, and peripherals.
• Familiarity with IT asset management principles and compliance standards.
• Understanding of inventory tracking, procurement processes, and database management.
• Strong understanding of safe handling procedures for sensitive and heavy IT equipment.
• Strong organizational and inventory management…