Senior Executive Assistant; SEA

Job Title

Senior Executive Assistant (SEA)

Albany State Rec. Location

Regular

Full-Time

292831

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

The Senior Executive Assistant (SEA) is not a traditional administrative role but a strategic partner and trusted advisor who plays a pivotal role in advancing the mission and priorities of the University. Reporting Directly to the Vice President of Strategy and University Affairs, the SEA provides high-level administrative, operational, and strategic support to both the University President and the Vice President of Strategy and University, ensuring the seamless execution of institutional goals, initiatives, and alignment across the university's top leadership.

The SEA is vital force multiplier for the University's top leadership. By managing time, information, and operations with excellence, the SEA enables the President and Vice President of Strategy and University Affairs to focus on strategic leadership, institutional growth, and community engagement. This role is ideal for a highly motivated, detailed-oriented professional who thrives in dynamic environments and is passionate about contributing to the success of Albany State University.

Time Guardian & Gatekeeper

• Strategically manage the complex and intersecting calendars of the President and Vice President of Strategy and University Affairs.
• Prioritize and coordinate appointments, meetings, university events, and travel.
• Serve as the first point of contact for the Office of the President, ensuring efficient and professional interactions.
• Develop systems to triage and prioritize requests requiring executive attention.

Information Hub & Communicator

• Manage the flow of internal and external communications, ensuring clarity, accuracy, and timeliness.
• Draft, review, and edit correspondence, reports, and presentations for executive review.
• Prepare meeting agendas, compile briefing materials, and ensure timely follow-up on action items.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.

Problem Solver & Strategist

• Anticipate challenges and proactively identify solutions to support executive decision-making.
• Align priorities between the President and Vice President of Strategy and University Affairs to ensure cohesive leadership.
• Independently manage critical issues and projects with minimal supervision.
• Provide strategic counsel based on a deep understanding of institutional goals and operations.

Office Manager

• Oversee the daily operations of the Office of the President and Vice President of Strategy and University Affairs, ensuring efficiency and professionalism.
• Manage budgets and financial processes under the purview of the President and Vice President of Strategy and University Affairs.
• Supervise administrative support personnel.
• Coordinate logistics for high-level meetings, events, and special initiatives.

• Bachelor's degree from an accredited institution.
• Minimum of five (5) years of progressively responsible experience supporting senior-level executives, preferably in higher education or a similarly complex organization.
• Demonstrated ability to manage multiple priorities in a fast-paced, high-stakes environment.

• Experience working in a university or public sector setting.
• Familiarity with executive-level governance, strategic planning, and institutional advancement.

Salary is commensurate with education…