Project Logistics Coordinator

Overview

This position will help identify and initiate tactical and strategic activities with the project supply chain customers, including process execution, improvement, tracking, maintaining, and optimizing asset usage for shipments involving trucks and railcars for a construction project. The position helps manage, track and communicate all pertinent issues affecting the loading/unloading of railcars and trucks for an active construction project and ensures that proper documentation is recorded for tracking/forecasting purposes.

Position may involve performing other admin duties as required, which may not be mentioned below. Specific functions may change from time to time.

• Responsible for comprehensive oversight and cost‑effective and efficient management of transportation operations to include monitoring and tracking rail car locations, rail logistics, haulers, and volumes.
• Directs the scheduling of daily truck transportation operations and ensures compliance with operating policies, regulations, and work rules, in conjunction with project management.
• Develop, maintain, monitor and update shipping schedules.
• Research and resolve shipping issues associated with incorrect BOL or waybills.
• Maintain and monitor a rail cycle tracking system that includes tracking key performance indicators.
• Interface with subcontractors, haulers, and rail carriers to ensure that adequate resources have been deployed for the current unloading schedule.
• Demonstrated proficiency with shipping documents.
• Routinely interface with applicable management to provide updated status reports and forecast changes.
• Verification of loaded and empty rail cars.
• Monitor hauler arrival times and ensure haulers are arriving within their scheduled window; adjust arrival times based on observations to reduce congestion onsite.
• Responsible for managing the approved hauler list and submitting new hauler approvals to the client.
• Manage hauler performance documentation for site violations and notify offending haulers; maintain banned hauler/truck lists.
• Identify, help negotiate rates, and onboard new haulers as needed by the site.

• Two (2) years of recent rail and/or truck transit and rail logistics experience is preferred.
• An undergraduate degree in Supply Chain Management, Business, or a related field is preferred; or a minimum of two years of equivalent experience.
• Strong ability to professionally interact with a variety of team members and business affiliates.
• Self‑motivation, willingness to proactively pursue and acquire the expertise necessary to complete the position’s purpose.
• Strong work ethic and excellent attendance is a must.
• Advanced computer skills, including proficiency with Microsoft Excel and MS Office.
• Strong ability to work autonomously and to take direction from management offsite.
• Ability to communicate, listen, and understand information to ensure full comprehension of job duties, safety regulations, and other situations that may require an immediate response.
• Excellent written and verbal communication and organizational skills.
• Forward‑thinker who anticipates multiple outcomes of a given supply chain process.
• Demonstrates attention to detail and ability to drive results.
• Experience with RFP processes related to transportation needs.
• Experience with Ship CSX is preferred.

• This position requires working in a field office environment as well as a construction environment. May require work during adverse weather conditions.
• This position requires a flexible work schedule; night and/or weekends may be required.
• Must be able to maintain body equilibrium, reach, grasp, bend and walk/stand/sit for extended periods of time.
• Must be able to hear and see naturally or with correction.
• Must be able to lift up to 25 pounds.
• Ability to work under pressure with time constraints in a changing environment.
• Act independently and originate new procedures and new approaches to problems.
• Sustain interpersonal relationships that encourage openness, candor, and trust, both internally and externally.
• Maintain company information in a confidential manner.
• Professional appearance, warm demeanor, and a positive attitude.

Entry level

Full‑time

Management and Manufacturing