Accounts Payable Clerk

Job Title

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the payment and distribution of all accounts payable transactions to support the operations of all campuses. This includes handling invoices, reimbursements, refunds, credits, and related transactions through various payment methods. The role requires ensuring payments are processed accurately and promptly while complying with all relevant policies and regulations. The specialist will provide exceptional service levels to all stakeholders, both internally and externally.

• Ensure accurate and timely processing of invoices, reimbursements, refunds, credits, and related items in the Enterprise Resource Planning (ERP) software, following cash allocation instructions from Treasury.
• Be aware of and consider invoices with sensitive payment terms or rebate opportunities based on payment timing.
• Identify and address issues requiring additional intervention promptly.
• Compile and distribute mailed payments accurately and on time.
• Enforce compliance with applicable policies, procedures, and regulations, ensuring all invoices and expense reimbursements include necessary documentation and approvals.
• Ensure supplier file processes and standards compliance to correctly process and issue invoices and payments to the right supplier, location, and payment method.
• Maintain and update the database for supplier invoices not processed in ERP, ensuring documentation accuracy and completeness, reviewing weekly.
• Respond to inquiries and requests professionally and promptly, providing assistance, education, and support to departments, colleagues, and suppliers.
• Assist in coordinating and completing monthly and year‑end activities, including 1099 filings.
• Pursue and identify unclaimed funds for the organization.
• Maintain accessible records to support financial processes and regulatory compliance.
• Collaborate with other departments such as Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, as well as Finance and Treasury, to support organizational missions and ensure outstanding customer service.

• Proficiency in accounts payable and accounting software
• Experience with vendor invoices and communication
• Competence in Microsoft Office, particularly Excel
• Strong administrative support skills, including filing and scanning
• Excellent computer skills and data entry accuracy
• Detail‑oriented with the ability to work collaboratively

• 2+ years of accounts payable experience
• Associate's degree

The role operates within an Accounts Payable team of over 15 people. Work hours are 8:00 am to 4:30 pm, Monday through Friday, with a 30‑minute lunch break. The dress code is business casual.

This is a Contract to Hire position based out of Menands, NY.

The pay range for this position is $20.00 – $24.00 per hour.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
This is a fully onsite position in Menands, NY. Final date to receive applications:
This position is anticipated to close on Jan 21, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices…