Accounts Payable Clerk

Join to apply for the Accounts Payable Clerk role at Aston Carter

Location:

Menands, New York — Fully ON‑SITE — This position requires 100% on‑site presence.

• Minimum 2 years of hands‑on Accounts Payable experience
• Experience processing high volumes of vendor invoices
• Proficiency using accounting or ERP software
• Strong attention to detail and accuracy
• Ability to work full‑time on‑site, Monday through Friday

• Accounts Payable Processing
  • Process invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP software
  • Follow Treasury cash allocation guidance for payment prioritization
  • Monitor invoices with:
    • Sensitive payment terms
    • Rebate or early‑payment discount opportunities
  • Identify issues requiring escalation and address them promptly
• Payment & Documentation Control
  • Compile, verify, and distribute mailed payments in a timely manner
  • Ensure all invoices and expense reimbursements contain required approvals and documentation
  • Enforce supplier file processes to ensure payments are issued to the correct:
    • Supplier
    • Location
    • Payment method
• Recordkeeping & Compliance
  • Maintain tracking databases for invoices unable to be processed in ERP
  • Review, update, and validate documentation at least weekly
  • Maintain organized, accessible records to support audits and regulatory compliance
• Support & Collaboration
  • Respond promptly and professionally to inquiries from:
    • Internal departments
    • External suppliers
  • Provide guidance and support regarding invoice processing, payment status, and related policies
  • Work collaboratively with Supply Chain, Finance, Treasury, and other operational teams to support organizational objectives
• Month‑End & Special Projects
  • Assist with monthly and year‑end close activities, including 1099 preparation
  • Support identification and recovery of unclaimed funds

• 2+ years of Accounts Payable experience
• Associate’s degree or equivalent practical experience
• Experience with:
  • Vendor invoice processing
  • Accounting or ERP systems
• Strong organizational and time‑management skills

• Microsoft Office proficiency (Excel preferred)
• Administrative support experience
• Filing, scanning, and document management
• High‑volume data entry skills
• Strong computer literacy and typing accuracy

• Schedule:
  
  Monday–Friday, 8:00 AM – 4:30 PM (30‑minute lunch)
• Setting:
  Professional office environment
• Team:
  Accounts Payable group of 15+ employees
• Dress Code:
  Business Casual

This is a Permanent position based out of Menands, NY.

• The pay range for this position is $20.00 - $24.00/hr.
• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
• If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Workplace Type:
  This is a fully onsite position in Menands, NY.
• Final date to receive applications:
  This position is anticipated to close on Jan 22, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We’re proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.