Accounts Payable Specialist

Accounts Payable Specialist

Location:

Menands, NY

Schedule:

Monday-Friday | 8:00 AM - 4:30 PM

Work Environment:
Onsite | Business Casual

We are seeking a detail-oriented Accounts Payable Specialist to join a growing finance team supporting one of the largest healthcare systems in the region. This role is responsible for ensuring the accurate and timely processing of accounts payable transactions, including vendor invoices, reimbursements, refunds, credits, and related financial activities.

The ideal candidate will bring strong accounts payable experience, exceptional attention to detail, and the ability to work within a high-volume environment while maintaining compliance with financial policies and procedures. This position offers excellent long-term growth potential within a large and evolving organization.

Key Responsibilities Accounts Payable Processing

+ Process invoices, reimbursements, refunds, credits, and other accounts payable transactions accurately and within established deadlines.

+ Review and verify invoices to ensure proper documentation, approvals, coding, and compliance with company policies.

+ Monitor payment schedules and ensure invoices are processed according to payment terms, rebate opportunities, and discount programs.

+ Identify and resolve payment discrepancies, exceptions, and processing issues in a timely manner.

Vendor & Customer Support

+ Serve as a primary point of contact for vendors regarding invoice status, payment inquiries, and account-related questions.

+ Maintain positive and professional relationships with suppliers and internal stakeholders.

+ Assist departments and employees with questions regarding invoice processing, reimbursements, and payment procedures.

ERP & Financial Systems Management

+ Utilize ERP and accounting software to process invoices and maintain accurate financial records.

+ Ensure supplier information is accurate and payments are issued to the appropriate vendor, location, and payment method.

+ Maintain records for invoices requiring additional review or unable to be processed through the ERP system.

Compliance & Documentation

+ Ensure compliance with all financial policies, procedures, and regulatory requirements.

+ Maintain organized and accurate documentation supporting all accounts payable transactions.

+ Assist with audit requests and provide supporting documentation when necessary.

Month-End & Year-End Support

+ Assist with month-end and year-end financial activities.

+ Support preparation and processing of 1099 reporting requirements.

+ Help identify and resolve outstanding balances, credits, and unclaimed funds.

Cross-Functional Collaboration

+ Work closely with Finance, Treasury, Supply Chain, and other departments to support organizational objectives.

+ Partner with internal teams to improve processes, resolve issues, and enhance service levels.

+ Contribute to a collaborative team environment focused on accuracy, efficiency, and customer service.

Required Qualifications

+ Associate's degree in Accounting, Finance, Business, or a related field.

+ Minimum of 2 years of Accounts Payable experience.

+ Experience processing vendor invoices, payments, reimbursements, refunds, and credits.

+

Experience with ERP systems and accounting software.

+ Strong understanding of accounts payable processes and financial controls.

+ Proficiency with Microsoft Office Suite, particularly Excel.

+ Strong data entry skills with a high degree of accuracy.

+ Excellent organizational and time management skills.

+ Strong verbal and written communication skills.

+ Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

+ Experience in healthcare, hospital, or large multi-entity organizations.

+ Familiarity with 1099 reporting and year-end accounting activities.

+ Experience processing high volumes of invoices.

+ Understanding of vendor maintenance and supplier management processes.

+ Knowledge of rebate programs, payment discounts, and payment term management.

+ Experience supporting audits and compliance initiatives.

Top Skills

+ Accounts Payable

+ Invoice Processing

+ ERP Systems

+ Accounting Software

+ Vendor Relations

+ Microsoft Excel

+ Financial Recordkeeping

+ Data Entry

+ Reconciliations

+ Customer Service

+ Compliance & Documentation

Work Environment

+ Full-time onsite position located in Menands, NY.

+ Monday-Friday schedule from 8:00 AM to 4:30 PM with a 30-minute lunch break.

+ Professional business casual environment.

+ Collaborative Accounts Payable team consisting of 15+…