Jr Analyst \u2013 District Security Clearance

Position: Jr Analyst \u2013 District 3 with Security Clearance
Type:
Full Time

Location:

Albany, NY Overtime Exempt:
No

Reports To:

ARMADA HQ Security

Clearance Required:

N/A
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* Duties & Responsibilities:

* Jr Analysts in District 3 Offices will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Front Office Support
* Jr Analysts in District 3 Offices will prepare, review, edit and compose correspondence, internal and external memorandums, meeting minutes, emails and other communications in support of Front Officer operations.
* Provide recommendations and corresponding support documentation for administrative and management process improvements, based on government and industry best practices.
* Collect, assemble and provide daily operational data and reports to the Management Team.
* Jr Analysts in District 3 Offices will track and execute regional Correspondence Analyst Task Tracker (CATT) system actions.
* Provide oversight and guidance for employee performance work plans and evaluations using the USA Performance management system.
* Run reports compile data and conduct analyses of threat, criminal cases and other operational information stored in the Law Enforcement Information Management System (LEIMS).
* Jr Analysts in District 3 Offices will maintain confidentiality of information. PSO Program Support
* Jr Analysts in District 3 Offices will coordinate work activities and provide support to the regional CORs, PSOO and other Task Managers.
* Assist with the determination of service requirements from federal customers (new requirements, changes to existing services, etc.).
* Prepare cost estimates based on requested requirements, new task orders and wage adjustments.
* Jr Analysts in District 3 Offices will prepare/submit G514

Requisition s in the Federal Financial Management System (FFMS) based on the service requirements.
* Prepare Security Work Authorizations (SWAs) based on the service requirements.
* Track task order expiration dates and ensure timely submission of approved funding and exhibits to avoid lapses in service.
* Jr Analysts in District 3 Offices will review and verify monthly contract employee time sheets to ensure timely payment to service providers.
* Review vendor timesheets for accuracy and reconcile against contract documents.
* Conduct initial reviews of vendor invoices, document discrepancies, populate the burn rate spreadsheet and prepare the receiving tickets in FFMS.
* Prepare the invoice receiving reports.
* Track contract PSO training, licensing and qualification requirements in the designated IT system.
* Jr Analysts in District 3 Offices will assist CORs with contract closeouts activities.
* Conduct PSO program administrative audits and prepare forms for CORs' review/approval.
* Compile data for Performance Monitoring Meeting reports.
* Other duties commensurate with the position, as assigned. Operational Support
* Jr Analysts in District 3 Offices will track, compile, report and maintain records for operational requirements:
* Prohibited items
* Post Visits and Post Inspections
* Vehicle Operation Report and related records
* DHS Form 3155, Incident Reports
* Mega Center reports
* Purchase Card Expenditures
* Supplies
* Jr Analysts in District 3 Offices will assist with official travel.
* Assist with Time & Attendance (WebTA).
* Prepare/submit payroll reports, as required.
* Track training for Federal Law Enforcement Officers.
* Assists with information technology and equipment inventories. General Office Support
* Jr Analysts in District 3 Offices will take calls, record and relay messages.
* Greet visitors, verify identification and credentials, and make the required referrals
* Prepare, maintain and distribute phone contact listings.
* Jr Analysts in District 3 Offices will receive, process and distribute mail.
* Maintain general office files.
* Other duties as assigned Knowledge, Skills, and Abilities (KSAs):
* Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
* Accurate spelling, typing and attention to detail are necessary.
* Must have ability to compile and organize reports.
* Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).
* Ability to communicate effectively, both orally and in writing.
* Resourcefulness and the ability to function in a fast-paced environment.
* Maintains professionalism and possesses the ability to interact effectively with others.
* Ability to meet planned and unplanned deadlines in a timely manner.
* Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small…