Accounting Office Administrator

Accounting Office Administrator

Location:

Albany, NY (Onsite)

Schedule:

Monday–Friday, 8:00 AM–4:30 PM

Employment Type:

Permanent

Salary Range: $90,000–$100,000

We are a fast-growing start-up in the semiconductor industry with strong growth projections for 2026. This is an exciting opportunity to join a dynamic team and grow into senior administrative roles as the company expands.

The Office Administrator will manage payroll, human resources, accounting, and office operations for our R&D facility. This role reports directly to a Senior Executive and plays a critical part in ensuring smooth day-to-day operations.

• Provide executive-level administrative support
• Manage office tasks: scanning, printing, organizing, and ordering supplies
• Oversee inventory tracking and maintenance parts ordering
• Prepare purchase orders and coordinate procurement
• Act as liaison with building management

• Accounts Receivable: invoicing, payment tracking, collections, and deposits
• Accounts Payable: bill entry, vendor communication, and payment processing
• Prepare financial statements and managerial reports
• Monitor cash flow and report cash position to executives

• Maintain employee records
• Process weekly payroll via ADP
• Ensure compliance with payroll tax regulations

• Compile and analyze financial data for R&D tax credit eligibility
• Prepare documentation for tax credit filings
  
  Support audits and inquiries related to R&D tax credits

• Bachelor’s degree in business OR Associate’s degree with 5+ years in a similar role
• 3–5 years of accounting experience (CPA preferred)
• Experience with Net Suite ERP or similar systems
• Familiarity with payroll processes and ADP software
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills

• Experience with Quick Books or Net Suite
• Background in R&D or start-up environments
• Prior experience with international companies (Japan)

• Join a start-up with strong growth potential
• Opportunity for career advancement into senior administrative roles
• Collaborative and innovative work environment

This is a Permanent position based out of Albany, NY.

The pay range for this position is $90,000 – $100,000/yr.

Medical, Vision & Dental Coverages, 401K, PTO, Sick Time, Paid Holidays, Bonus Potential

This is a fully onsite position in Albany, NY.

This position is anticipated to close on Dec 2, 2025.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.