Business Operations Specialist; Administrative Specialist

Position: Business Operations Specialist (Administrative Specialist 2)
Location: City of Albany

* Establish and maintain procedures and other controls necessary in carrying out assigned program activities; coordinates projects or other activities with Federal, local, and State agencies to accomplish identified goals and objectives.
* Assist managers with researching and developing, monitoring, and sustaining, issue resolution and ongoing compliance through negotiation and analysis of objective, as well as reporting and updating information to responsible parties, in order for the department to maintain required procedures within the guidelines of established operations.
* Provide assistance to offices support staff.
* Conduct or coordinate security reviews/audits of office procedures to ensure compliance with ODHS rules, procedures, and policy according to the Field Business Procedures Manual
* Review the monthly RACF reports and, after the evaluating results, submit corrections to maintain a high level of security and separations of duties.
* Reconcile data between office tracking and statewide report systems, updating information as needed to insure accurate accounting of positions.
* Regularly monitor and audit all negotiables which includes checks, transportation vouchers, building repair costs, Oregon Trail Card inventory, monthly office costs, SPOTS cards, office purchases, etc.
* Proven experience managing tasks and schedules utilizing time management, organization, and prioritization skills to meet deadlines.
* Previous administrative experience to include supporting a front desk, answering the phones, and providing administrative support to program staff.
* Experience identifying and responding to challenges and issues promptly and with sound judgment.
* Experience entering, updating, and retrieving information in office software timely, accurately and in an efficient manner.
* Experience performing tasks that require accuracy and attention to detail, including financial tracking and record-keeping.
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