Office Assistant ; NY HELPS

Position: Office Assistant 1 (NY HELPS)
Please note:

State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note:

For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 01/06/26

Applications Due
01/20/26

Vacancy ID206430

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Attorney General, Office of the

Title Office Assistant 1 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $36232 to $44828 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address New York State Office of the Attorney General

The Capitol

City Albany

StateNY

Zip Code
12224

Duties Description
• Processes all incoming mail, including opening, date-stamping, entering pertinent case information into NYMatters (OAG's case management database), including conducting related searches for existing records; distributes correspondence, pleadings, and litigation papers to appropriate staff attorneys or directs them to the proper bureau for further action.

* Reviews incoming mail for legal requirements, prepares rejections as necessary, and/or updates NYMatters, including assigned staff, with pertinent information.

* Scans required legal documents and prepares required memos and letters, as necessary.

* Processes all electronically and hard copy mail received from the Court of Claims including entering information into NYMatters, emailing the assigned AAG and Claims contact staff (or agency, as applicable), and updating the electronically stored files.

* Packages outgoing mail and routes to appropriate bureaus.

* Monitors Albany Claims Bureau E-filing and Albany Claims Bureau mailboxes, including downloading and processing, as necessary.

* Prepares closed cases for transfer to PAM (OAG's archive management system), retrieves closed files from offsite storage, and purges cases which have met OAG's retention guidelines.

* Prioritizes work ensuring procedural and deadlines are met.

* Operates computer programs including, but not limited to, File Explorer, Outlook, Word, Adobe, Oracle databases such as PAM, OBIEE, etc. and any other OAG electronic software program, as required.

* Answers the bureau's reception phone line, sends and distributes faxes, responds to the security door and accepts deliveries.

* Makes occasional deliveries or pick-ups at the courts or other agencies.

* Performs other duties as assigned.

Minimum Qualifications NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE

QUALIFICATIONS:

There are no minimum education or experience requirements for this title.

OTHER WAYS TO QUALIFY:

Reachable on the Department of Civil Service Eligible list for Beginning Office Assistant.

OR

Eligible for a…