Office Assistant ; Stores​/Mail

Position: Office Assistant 2 (Stores/Mail)
Please note:

State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note:

For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 01/07/26

Applications Due
01/22/26

Vacancy ID206613

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Thruway Authority

Title Office Assistant 2 (Stores/Mail)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining Unit Teamsters Local 456 (Thruway Authority)

Salary Range From $46737 to $63710 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 200 Southern Boulevard

City Albany

StateNY

Zip Code
12209

Duties Description Inventory and deliveries

* Track and monitor incoming new, current, and surplus inventory stored at warehouse.

* Accept and confirm HQ orders are delivered to the warehouse and notify appropriate departments.

* Assign storage locations of all items received in warehouse including new deliveries and current inventory.

* Update inventory tracker and run inventory reports as needed.

* Assists in monitoring reproduction and mailroom inventory stored at warehouse.

* Notify Reproduction or Mailroom Supervisor if items are below minimum inventory quantities.

* Coordinate with office supply purchaser and send items via interoffice mail to HQ when requested.

* Assist departments in moving items from storage bays

* Coordinate with Albany Division Maintenance to move palletized items to and from HQ/warehouse.

* Prepare pallets for shipment to other divisions as needed, coordinate with divisions for pick-up.

* Prepare surplus items sold; take item out of storage, ensure pallet is loaded and wrapped correctly.

* Coordinate with Albany division maintenance for the removal of any access pallets.

* Ensure warehouse cleanliness: inventory is stored properly and aisles remain clear of debris.

Record storage

* Retrieve requested boxes from storage locations in warehouse.

* Coordinate with mailroom for delivery of items to HQ.

Mailroom duties:

* Backup for HQ Mail run (9:30am & 1:30pm)

* Back up for MVO Mail run (Morning & Afternoon)

Duties require use of forklift, manual pallet jack and other equipment to move palletized

items within the warehouse.
* certification is required.

Report any concerns including HVAC, and health and safety to Supervisor immediately.

Minimum Qualifications Current New York State employees with one year or more of qualifying permanent service allocated to a Grade 7 or above and eligible for transfer under Section?70.1 of the NYS Civil Service Law. OR,

Provisional Appointment (Pending Examination):

Current New York State Thruway Authority employee with one year or more of qualifying permanent service as an office assistant, clerical, or keyboarding title allocated to a Grade 6 or higher.

Candidates interested in a provisional appointment will be required to take the New York State Department of Civil Service examination for this position. Please visit https://(Use the "Apply for this Job" box below). for additional information on state examinations. OR,

Non-Competitive Promotion (NCP):

If there are three or fewer qualified candidates interested in appointment to this position, the appointing authority will request approval from the NYS Department of Civil Service to fill this position via a non-competitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order to be eligible for the NCP, candidates must meet the following qualifications:

Currently a New York State Thruway Authority employee with one year or more of qualifying permanent service as an office assistant, clerical, or keyboarding title allocated to a Grade 6 or higher. Qualifying titles are available at: https://.

NY HELPS

Qualifications:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status…