Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS) - 3473
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Review Vacancy

Date Posted 01/09/26

Applications Due
01/26/26

Vacancy ID206948

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Health, Department of

Title Office Assistant 2 (NY HELPS) - 3473

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of Public Health/Bureau of Vital Records

800 North Pearl Street

City Albany

StateNY

Zip Code
12204

Duties Description The Office Assistant 2 will perform a variety of administrative and support duties to support efficient office operations. The duties include: managing schedules and calendars for program leadership, manage appointments, assist with travel arrangements, prepare and mail correspondence, answer and direct phone calls and emails, scan, file and organize documents, manage office equipment including service calls, creating and maintain presentations, conducting research and compiling data, and proof reading and editing documents.

Provide administrative support to staff and perform clerical tasks as assigned.

Minimum Qualifications Permanent Transfer:
Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Provisional Promotion:
Current NYS Department of Health employee with one year or more permanent or contingent-permanent, competitive status or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://(Use the "Apply for this Job" box below)..

Public Candidates (NY HELPS):
One year of clerical experience.

Preferred Qualifications:

Proficiency in verbal and written communication skills, organizational skills, ability to work independently and in teams to carry out tasks to completion, use of MS Office Suite, and critical thinking skills.

Additional Comments Permanent, Competitive, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility.

If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying titles as described on the last Civil Service promotion examination held for this title, #38-687.

If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

* Holiday & Paid Time Off

* Public Service Loan Forgiveness (PSLF)

* Pension from New York State Employees' Retirement System

* Shift & Geographic pay differentials

* Affordable Health Care options

* Family dental and vision benefits at no additional cost

* NYS Deferred Compensation plan

* Access…