Administrative Assistant 1;Trainee 1 & 2; NY HE

Department:
Educational & Counseling Psychology - 02305

Locations:
Albany, NY

Posted:
Oct 13, 2026

Closes:
Oct 24, 2026 - 11:59 PM EDT

Type:
Full-time

.: WF260126, Line 01483

Salary Type:
Annually

Position ID: 205741

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The University at Albany is a Carnegie-classified Research 1 institution driven by academic excellence, pioneering research and scientific discovery, and service to community. UAlbany's world-class faculty experts and approximately 17,500 students are creating new knowledge in fields such as artificial intelligence, semiconductor engineering, atmospheric and environmental sciences, cybersecurity, public health, public administration and social welfare while deepening our understanding of our world through scholarship and creative activity in the social sciences and humanities.

As one of the most diverse public research institutions in the nation, the University is a national leader in public engagement, educational equity and social mobility. For over 180 years, UAlbany has molded bright, curious and engaged students and launched them toward success.
Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks

Vacancy #:WF260126

Apply by:October 24, 2026

Title:Administrative Assistant 1;
Trainee 1 & 2 (NY HELPS)

Location:Educational & Counseling Psychology

Grade:CSEA SG-11

Hours:Academic Year 8:30am-4:30pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of theNY HELPS Program, this title maybe filled via anon-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will thenbe afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Administrative Assistant Trainee 1(Non-Statutory Equated Salary Grade
8)2 YEAR Traineeship / coursework requirements:
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Administrative Assistant Trainee 2(Equated Grade 10)1 YEAR Traineeship / coursework requirements:
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Administrative Assistant 1, (Salary Grade 11)
NO Traineeship / no coursework requirements:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree
* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

* Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://(Use the "Apply for this Job" box below).

Candidates are responsible for the evaluation fee.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agencyOR

Reachable on an appropriate eligible list and / or…