Executive Administrative Assistants

M-F 8a-5p
Unpaid Lunch Break
No Holiday work, Overtime or travel required
Free Parking Provided

• a high school diploma (or equivalent),
• five-years experience working for the Department of Health,
• excellent working knowledge of Microsoft Office (specifically Word and Excel),
• the ability to enter data into, and extract data from, electronic databases,
• the ability to work independently and on a team with different personalities,
• the ability to handle multiple, shifting priorities,
• good organizational skills, including an ability to organize information into reports

• certification in Microsoft Office products
• knowledge and experience with computer information systems and computer programming
• Bachelor's degree
• familiarity and knowledge of the Health Commerce System and the Statewide Financial System

• preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings,
• screen incoming correspondence, refer to appropriate staff and follow up to assure timely response,
• formatting documents in Word and Excel
• maintaining various tracking and database systems
• receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents,
• data entry and maintaining paper and electronic filing systems,
• troubleshoot for staff for multiple issues, including IT issues
• any other adhoc assignments as needed

Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

Salary commensurate with scope of work job experience
Proper footwear required to perform tasks in a safe manner.

Perform other reasonably related duties as required.
New Wave People is an Equal Opportunity Employer (EEO).

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