Administrative Assistant, Agency

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Full Time Central and Program Administration, Albany, NY, US

2 days ago Requisition

Salary Range: $21.00 To $23.00 Hourly

ADMINISTRATIVE ASSISTANT, AGENCY

Title :
Administrative Assistant, Agency

Location :

Albany, NY

Program :
Executive/Administrative

Type :

Full-time /Non-Exempt

Pay Range : $21.00 – $23.00 (hourly)

Schedule :
Monday-Friday, 8:30am – 4:30pm

Notes : some flexibility may be required as needed.

Job . # : 0662

About St. Catherine’s Center for Children

St. Catherine’s Center for Children is a non-profit organization located in the Greater Capital Region of New York. We offer a wide array of human services designed to meet the needs of vulnerable children, families and adults, including residential and therapeutic foster care programs for children and youth, Kinship support, homeless and community-based services for adults and families, a special education elementary school for ages 5-13, and so much more.

St. Catherine’s is committed to cultivating a culture where all employees feel safe to bring their authentic and best selves to the workplace. We are invested in fostering an equitable, inclusive and diversified workplace; collaboratively embracing mindfulness, relevance, respect and solidarity.

• Our Mission: St. Catherine's Center for Children provides a comprehensive range of human services designed to offer hope, foster growth, and improve the lives of the children, families, and adults we serve.
• Our Vision: Our willingness to embrace change and develop new services is, and will remain, our guiding philosophy as we support the human service needs of our community.

Position Overview & Organizational Relationships

The Front Desk Monitor monitors the front desk of Michael’s House, a 20-unit, fully furnished, supportive housing facility located at 543 North Pearl Street that provides a safe and stable environment for families and individuals who are homeless or at-risk of becoming homeless. The individual in this role will help to foster a supportive, caring and family atmosphere for the residents of Michael’s House, as well as the staff.

Essential Duties &

Responsibilities include:

• Answer multi-line telephone system; take messages and direct calls to appropriate staff. This person many times is the first line of contact between the Agency and those we serve.
• Greet visitors in a kind and welcoming manner and contact staff regarding appointments to ensure visitors are following Pastoral Center/Agency protocols.
• Receive subpoenas and follow written subpoena procedures.
• Maintain numerous calendars.
• Post mail daily; bring to mailroom and pick up and distribute mail, including packages (persons receiving heavy packages will be notified for pick up).
• Ensure postage machine is operational with appropriate funding, supplies and codes.
• Monitor 4 th floor office equipment (copier, coffee machine, postage meter) to ensure all are operational; report when repairs are needed.
• Enter work orders in AWARDS as needed.
• Provide administrative support to executives and designees, as assigned by the Director of Administrative Operations. This may include typing reports, filing, record retrieval and storage, as well as digital storage, destruction of records in accordance with procedures outlined in CQI policies and procedures, and copying and faxing information, as necessary.
• Provide requested records/files to requestors, including the courts or individuals, in keeping with established procedures and HIPAA requirements.
• Place orders for Administrative supplies, with guidance from Purchasing Agent/Finance.
• Assisting agency program staff…