Executive Secretaries and Administrative Assistants

Administrative Assistant

Employment Type:

Contract

Work Hours:

37.5 hrs./week Work site: 100% Onsite

Location:

875 Central Ave., Albany, NY 12206

Job Duration: 2 Years Closing: 10/22/2026

The New York State Department of Health, Office of Aging and Long-Term Care (OALTC) is seeking to fill an administrative assistant position to support the Bureau of Multi-Sector Planning.

• A high school diploma (or equivalent)
• Five-years experience working for the department of health
• Excellent working knowledge of Microsoft Office (specifically Word and Excel)
• The ability to enter data into, and extract data from, electronic databases
• The ability to work independently and on a team with different personalities
• The ability to handle multiple, shifting priorities
• Good organizational skills, including an ability to organize information into reports

• Certification in Microsoft Office products
• Knowledge and experience with computer information systems and computer programming
• Bachelor's degree
• Familiarity and knowledge of the Health Commerce System and the Statewide Financial System

• Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings
• Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response
• Formatting documents in Word and Excel
• Maintaining various tracking and database systems
• Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents
• Data entry and maintaining paper and electronic filing systems
• Troubleshoot for staff for multiple issues, including IT issues
• Any other adhoc assignments as needed

• Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
• The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
• Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

• Shift: Monday – Friday; 8 AM to 5 PM
• Free parking is available at this site. Additionally, on-street parking may be available as well as public and private pay lots.
• The office is also served by public transportation.
• Interviews will be conducted in person or online based on the availability. Training will be provided.

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.