Executive Secretaries and Administrative Assistants

Job Title:

Administrative Assistant

Employment Type:

Contract

Work Hours:

37.5 hrs./week
Work site: 100% Onsite

Location:

875 Central Ave., Albany, NY 12206
Job Duration: 2 Years
Closing: 10/22/2026

Duties Description
The New York State Department of Health, Office of Aging and Long-Term Care (OALTC) is seeking to fill an administrative assistant position to support the Bureau of Multi-Sector Planning.

Minimum qualifications:

• A high school diploma (or equivalent),
• Five-years experience working for the department of health,
• Excellent working knowledge of microsoft office (specifically word and excel),
• The ability to enter data into, and extract data from, electronic databases,
• The ability to work independently and on a team with different personalities,
• The ability to handle multiple, shifting priorities,
• Good organizational skills, including an ability to organize information into reports

• Certification in Microsoft Office products
• Knowledge and experience with computer information systems and computer programming
• Bachelor's degree
• Familiarity and knowledge of the Health Commerce System and the Statewide Financial System

• Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings,
• Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response,
• Formatting documents in word and excel
• Maintaining various tracking and database systems
• Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents,
• Data entry and maintaining paper and electronic filing systems,
• Troubleshoot for staff for multiple issues, including it issues
• Any other adhoc assignments as needed

• Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
• The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
• Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

• Shift: Monday – Friday;8 AM to 5 PM.
• Free parking is available at this site. Additionally, on-street parking may be available as well as public and private pay lots.
• The office is also served by public transportation.
• Interviews will be conducted in person or online based on the availability.
• Training will be provided.

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.