Administrative Assistant

Administrative Assistant Albany,NY Posted:10/16/2026 Job Description Job # 27114

Job Category:
Administrative/Clerical

Position Type:
Contract/W-2

Duration: 2 years

Shift: 8 - 5 Normal Biz Hours

Administrative Assistant
Location: Albany, NY
Department: New York State Department of Health (NYS DOH)
Contract Length: 2-Year Contract
Pay Rate:$20-$30 per hour
Schedule: Monday-Friday, 8:00 AM-5:00 PM Position Overview The New York State Department of Health (NYS DOH) is seeking a dependable, detail-oriented, and highly motivated Administrative Assistant to support daily operations in a fast-paced, high-volume office environment. The successful candidate will provide administrative and clerical support, prepare reports and correspondence, maintain tracking systems and databases, process incoming and outgoing documents, and respond to information requests.

This position requires strong organizational and communication skills, excellent knowledge of Microsoft Office, and the ability to manage multiple assignments while adapting to shifting priorities and deadlines. Candidates must be comfortable working independently as well as collaboratively with staff across different teams.

• Prepare, format, and edit reports, correspondence, spreadsheets, and other administrative documents using Microsoft Word and Excel.
• Respond to information requests and assist with the preparation and organization of reports and related materials.
• Screen incoming correspondence, route inquiries and documents to appropriate staff, and follow up to ensure timely responses.
• Maintain and update electronic databases, tracking systems, spreadsheets, and other records.
• Enter data into electronic systems and retrieve information as needed.
• Receive, sort, and process incoming and outgoing mail and correspondence.
• Perform document management duties, including faxing, scanning, photocopying, emailing, uploading, and filing documents.
• Maintain organized paper and electronic filing systems to ensure accurate and accessible records.
• Receive visitors, coordinate conference calls, schedule meetings, and provide general office support.
• Assist staff with troubleshooting various issues, including basic IT and computer-related problems.
• Organize information and documentation for reports, requests, and administrative projects.
• Take notes during meetings or discussions and accurately document relevant information.
• Manage multiple assignments simultaneously while adjusting to changing priorities and deadlines.
• Perform additional administrative and clerical duties as assigned.

• High school diploma or equivalent.
• Five years of experience working for the New York State Department of Health.
• Excellent working knowledge of Microsoft Office, particularly Word and Excel.
• Ability to enter, update, retrieve, and extract data from electronic databases.
• Strong organizational skills, including the ability to compile information and organize it into reports.
• Ability to work independently and collaboratively with individuals with varying personalities and work styles.
• Demonstrated ability to multitask, manage shifting priorities, and meet deadlines.
• Knowledge of office administration and management practices.
• Strong written and verbal communication skills, including proper grammar, punctuation, spelling, and business correspondence.
• Ability to take accurate notes and maintain clear, organized documentation.

• Certification in Microsoft Office applications.
• Knowledge of computer information systems and computer programming.
• Bachelor's degree.
• Familiarity with the New York State Health Commerce System (HCS).
• Familiarity with the New York Statewide Financial System (SFS).

The…