Administrative Coordinator, Environmental

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C.T. Male Associates is a multidiscipline firm offering comprehensive Engineering, Architecture, Landscape Architecture, Geology, Environmental, and Survey services. Our focus is on building better communities through design. Our positions offer an opportunity to be involved in a variety of exciting projects. When you join our team, you can expect:
Full-time employees will receive comprehensive health insurance, paid holidays, vacation, sick, and personal time, profit sharing/discretionary contribution, 401k plan, professional development, mentoring program, memberships for professional and technical societies, tuition reimbursement, and paid licensing exam fees and renewal registrations.

Administrative Coordinator, Environmental

Latham, NY 12110 US (Primary)

Full Time

Hourly

Non-Exempt

$24.00 - $32.00 per hour

High School Diploma / GED

None

C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast is seeking an Administrative Coordinator to join the Environmental Services Division in our Latham, NY office. Join our team and play an integral role in keeping a fast-paced division running smoothly. In this administrative role, you’ll work closely with project managers and technical staff, helping coordinate the day-to-day details that keep projects and the Division moving forward.

• Serve as the primary administrative support for the Environmental Services Division. Tasks include calendar and meeting management, travel arrangements, registrations and license renewals.
• Act as the division's main point of contact, answering and routing calls and handling general inquiries.
• Prepare, format, and proofread letters, proposals, cost estimates, contracts, technical service change orders, and master subcontract agreements for project manager review.
• Process expense reports and manage receipts for the division credit card.
• Create project authorizations and process project adjustments and closeouts.
• Prepare accurate client invoices in compliance with contractual terms and client billing requirements.
• Assist in providing project financial reports and flagging issues for project managers.
• Maintain organized project files, documentation, and financial records in accordance with company policies and procedures.
• Keep client and project contact information up to date in Deltek Vantagepoint.

Pay Range: $24.00 - $32.00 per hour, paid weekly, commensurate with experience and qualifications.

• High school degree required, Associate’s degree in Business, Finance, Marketing, Architecture, Engineering, or a related field preferred.
• Three (3) or more years of experience in administrative or related roles.
• Proficiency with Microsoft Office and PDF applications, particularly Excel, Word, Outlook, and Teams.
• Familiarity with, or ability to learn and become proficient in, Deltek Vantagepoint and other business management software platforms.
• Proactive and resourceful, with strong communication, organizational, records management, analytical, and problem-solving skills.
• A high level of accuracy and attention to detail is required.
• A willingness to learn and develop new skills.
• Competitive salary & performance-based bonuses.

Come join a company where your talents and motivations are rewarded.

At C.T. Male Associates, we embrace diversity and inclusion. We are committed to building a team with a variety of backgrounds, skills, and views. Our intent is to foster an…