Administrative Project Coordinator

Pay: $60,000–$80,000 annually

Job Type: Full-Time

Industry: Commercial HVAC / Mechanical Construction

We are seeking an organized, detail-oriented Administrative Project Coordinator to support a growing commercial HVAC construction team.

This role works closely with Project Managers, subcontractors, and vendors to coordinate project documentation, purchasing, billing, and administrative activities from project startup through closeout.

The ideal candidate has experience in construction administration or project coordination, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

• Coordinate project administration from startup through closeout.
• Prepare and track submittals, drawings, change orders, and project documentation.
• Maintain accurate project files and document control.
• Process purchase orders and track equipment and material deliveries.
• Assist with construction billing, invoicing, and subcontractor documentation.
• Support Project Managers with project updates, deadlines, and coordination.
• Assist with Procore implementation and process improvements.

• Experience in project coordination, construction administration, or a similar role.
• Commercial construction experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines.
• Proficiency in Microsoft Office, including Excel.
• Strong communication and problem-solving skills.
• HVAC, mechanical construction, or Procore experience is a plus, but not required.
• $60,000–$80,000 annually
  , based on experience
• Paid vacation and sick time
• Minimum of 8 paid holidays

Join a growing commercial construction team where you'll work directly with Project Managers, support meaningful projects, and help improve project management processes.