Administrative Officer; Director of Financial Administration; VID

Position: Administrative Officer (Director of Financial Administration) - VID 226661
Position informationny helps: no55-b/c eligible: noagency: alcoholic beverage control title: administrative officer (director of financial administration) - vid 226661occupational category: administrative or general management salary grade: nsbargaining unit: m/c - managerial/confidential (unrepresented) salary range: from $133245 to $168152 annually employment type : full-time appointment type :

Temporary

Internship: no jurisdictional class :

Exempt class

Travel percentage : 5% schedule workweek : mon-frihours per week : 37.5workday from : 8 am to : 5 pm flextime allowed? : no mandatory overtime? : no compressed workweek allowed? : no telecommuting allowed? : yes location county : albany street address : 80 s. Swan street, suite 900 : city : albany state: ny zip code: 12210job specifics duties description : reporting to the deputy commissioner of operations, the incumbent will provide leadership and oversight for key agency financial functions.

The individual will serve as the primary liaison to ogs finance, the business services center (bsc), and the office of the state comptroller (osc), coordinating financial activities, resolving issues, and ensuring compliance with applicable fiscal requirements. The position will oversee abc/sla financial workflows, and current and future front end system financial reconciliation activities. The incumbent will help develop and implement reconciliation procedures and controls as new front end systems and payment processes are introduced, ensuring accurate, complete, and timely financial data across agency systems.

The incumbent will also establish and maintain budgetary controls across all agency bureaus, monitor expenditures, identify spending trends and potential budget concerns, and regularly provide executive leadership in support of informed decisions.duties include, but are not limited to, the following:
• manage and coordinate daily, weekly, and monthly reconciliation of agency financial transactions across multiple payment channels and financial systems.
• oversee reconciliation activities involving credit card payments, electronic bank payments, ach transactions, remote check deposits, lockbox activity, refunds, adjustments, and other agency revenue transactions.
• review payment discrepancy reports; research and resolve missing, duplicate, rejected, misapplied, and refunded transactions.
• monitor outstanding payments and coordinate appropriate follow-up, collection, and resolution activities.
• analyze refund activity and oversee refund processing, reconciliation, and issue resolution.
• develop, document, and maintain financial reconciliation procedures, internal controls, and workflows to strengthen financial accuracy, accountability, and operational efficiency.
• serve as a primary liaison with banking institutions and other external partners regarding transaction discrepancies, chargebacks, refunds, ach activity, system changes, and payment-processing issues.
• assist in the development, implementation, and monitoring of the agency’s annual operating budget, including review of expenditures, spending trends, and available funding.
• oversee agency purchasing activities and procurement-related responsibilities, including the acquisition of goods and services and monitoring of contractual and procurement obligations.
• coordinate agency initiatives and compliance activities related to mwbe, sdvob, sustainability, and other administrative or operational programs.
• represent the agency on interagency and intra-agency initiatives and participate in meetings.
• oversee key agency financial functions, including operating budget management, financial planning, accounting, procurement, accounts payable, invoice generation and tracking, grant…