Contract Management Specialist​/Trainee

Under the direction of the Contract Management Specialist 2, the incumbents will be assigned to the DCJS’ Office of Budget and Finance’s (OBF) Local Assistance Voucher Unit. The duties of the position will include, but are not limited to:

• Provide technical assistance to grantees, DCJS staff members, and OPDF program representatives regarding internal and control agency rules, regulations and requirements for voucher processing. Provide fiscal status as required.
• Assist and respond to audit inquiries from the federal, DCJS internal and OSC staff auditors as necessary.
• Responsible for processing payment for audit disallowances following DCJS and OSC procedures and guidelines. Notify grantee that disallowance has been satisfied.
• Create and update Procedures as necessary.
• Responsible of processing refund of appropriations, journal vouchers and credit memos as necessary.
• Fiscal close out of contracts, ensure advance has been recouped; required match has been met and unspent funds have been disencumbered.
• Audits MWBE claims for compliance.
• Review supporting documentation from select vouchers to ensure accuracy.
• Assist with the yearly internal controls risk and assessment review of the grant’s unit voucher process.
• Assist with the processing and submission of the quarterly AFRP to OSC.
• As part of the DCJS Finance team, assist with the Agency's transition to the Statewide Financial System (SFS). Participate in LEAN processes when identified. Identify business needs, review proposed solutions, identify any gaps and ensure subordinate staff are engaged to do the same. Evaluate new phases and impacts to the business processes, identifies and implements changes as needed.
• Conducts special or continuing studies in order to obtain pertinent budgetary evaluative material and develop appropriate recommendations for effective and deficient utilization of available resources.
• Assist in the preparation of the agency's annual budget requests based on a knowledge of DOB guidelines, the state finance law, certain agency programs and policies, previous budget requests and applicable federal policies and rules.
• Audits vouchers against the approved budget. Appropriate communication with grantees and program staff when there are questions with the voucher submission.
• Monitors voucher interest.
• May supervise subordinate staff.

Contract Management Specialist Trainee 1, NS:
Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience;

a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience.

• Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at…