Human Resources Specialist​/Trainee​/Trainee ; NY HELPS

Human Resources Specialist 1/Trainee 1/Trainee 2 (NY HELPS)

Apply for the Human Resources Specialist 1/Trainee 1/Trainee 2 (NY HELPS) role at the NYS Division of Homeland Security & Emergency Services.

Base pay: $56,655.00/yr – $83,286.00/yr (actual pay based on skills and experience).

The Human Resources Specialist 1 will report to the Personnel Services Unit within the Human Resources Department. The incumbent will be responsible for a wide range of activities in accordance with Civil Service Law, Rules and Regulations.

• Advise program staff on classification matters. Research and analyze requests for new positions, reclassifications, reallocations, and related classification matters and recommend appropriate action. Prepare classification requests and supporting documentation.
• Provide guidance and assistance to programs regarding appointment, promotion, or transfer status of employees.
• Work with program managers to create internal and external job postings.
• Determine posting responder eligibility by reviewing resumes and employment history in NYSTEP when applicable.
• Request and canvass eligible lists; review eligible list responses and provide list of candidates to programs.
• Advise employees regarding advancement options.
• Ensure appropriate and timely entry of personnel transactions into the Human Capital Management System (HCM). Liaise with Business Services Center (BSC) to troubleshoot and resolve transaction issues.
• Review employee evaluations including performance evaluations, probation reports, and traineeship evaluations. Provide guidance to managers, supervisors, and employees about the evaluation process.
• Prepare agency-specific employee on-boarding documents/policies and meet with new staff to complete required documentation and to provide information and materials.
• Assist in the development of Personnel related training curriculum and assist in presentation of information to program and executive staff, as necessary.
• Represent DHSES at job fairs and assist in other recruitment & outreach efforts.
• Participate in examination planning and development activities.
• Perform research for use in development or improvement of policy and/or procedures.
• Assist with data analytics - tracking and reporting key personnel measure such as recruitment efforts and retention across all titles, shifts, and locations for DHSES.
• Work closely with all HR staff across Human Resources Management to organize “deep dives” into various organizational issues and work with them to develop viable solutions for streamlining business processes.
• Design and develop new tracking mechanisms for the purpose of reporting of key performance indicators.
• Coordinate the content and distribution of agency-specific on-boarding documents/policies.
• Performs other duties as assigned.

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.

• Human Resources Specialist 1 level requirements:
  • Human Resources Specialist Trainee 1 (equated to SG-14):
    Four years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
  • Human Resources Specialist Trainee 2 (equated to SG-16):
    Five years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
  • Human Resources Specialist 1, SG-18:
    Six (6) years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee…