Lead Research Grant Administrator - Office of Provost & VP - Academic Affairs

The University at Albany is a Carnegie-classified Research 1 institution drivenby academic excellence, pioneering research and scientific discovery, and service to community. UAlbany's world-class faculty experts and approximately 17,500 students are creating new knowledge in fields such as artificial intelligence,semiconductor engineering, atmospheric and environmental sciences,cybersecurity, public health, public administration and social welfare while deepening our understanding of our world through scholarship and creative activity in the social sciences and humanities.

As one of the most diverse public research institutions in the nation, the University is a national leader in public engagement, educational equity and social mobility. For over 180years, UAlbany has molded bright, curious and engaged students and launched them toward success.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

The incumbent will supervise the Academic Affairs Research Grant Administrators and manage high volume and complex grant managementsupport. The position is also responsible for providing researchgrant and contract management support by working with researchers,collaborating institutions and administrative staff to ensure grantaward activities are successfully executed. The incumbent will provide financial management of grant funds including trackingexpenditures and account balances, completing personnel forms,assisting with travel and purchasing, and interfacing with Research Foundation (RF) support offices, such as the Office of Equipment management.

The incumbent will also provide training to faculty,staff, and students engaged in research.

• Provide strategic supervision, training, and operational coordination for the Academic Affairs (AA) Research Grant Administrators, ensuring consistency and compliance across departments.
• Conduct formal and timely performance evaluations for each AAResearch Grant Administrator, incorporating feedback from hostdepartments and faculty PIs; set goals aligned with departmental needs and institutional priorities.
• Oversee and monitor workload distribution for the AA Research Grant Administrators, taking into account fluctuating projectdemands, department-specific needs, and staff capacity.
• Monitor the quality of service delivery across departments,ensuring consistent and high-quality post-award support to faculty and staff, with attention to accuracy, efficiency, compliance, and responsiveness.
• Coordinate and approve staff time off and vacation schedules ina way that ensures continuous support across all participatingdepartments and mitigates service gaps during peak workloadperiods.
• Serve as the primary liaison to the RF support offices atUAlbany.
• Serve on university-wide committees as needed, bringing forwardoperational issues, resource needs, and recommendations related topost-award grant administration and research support services.
• Support PIs with post-award grant management and serve as aliaison with RF support offices at UAlbany.
• Monitor account expenditures for accuracy, ensuring compliance with budgetary guidelines and project objectives using the Research Foundation Reports Center.
• Collaborate with Principal Investigators (PIs) to establish and oversee an efficient system for monitoring grant expenditures and account balances.
• Coordinate with PIs to establish and manage a streamlinedprocess for personnel transactions related to external sponsorship sand contracts.
• Provide procurement support for grants and contracts.
• Prepare necessary student tuition forms.
• Prepare and monitor paperwork for travel advances andreimbursements.
• Interface…