Scientific Program Coordinator - AI Plus Institute

Location: Albany, NY Category: Professional Posted On: Fri Oct 24 2025 Job Description:

The Scientific Program Coordinator (SPC) at University at Albany's AI Plus Institute assists the Director and staff with the daily operation of the unit while facilitating the collaborative research enterprise of both internal and external stakeholders.

At present, the UAlbany hosts six (6) separate yet interdependent centers dedicated to the advancement of artificial intelligence under the institution-wide AI Plus Initiative:

In addition, UAlbany boasts more than 150 faculty conducting research, pursuing grant activity, and participating in multiple curricular and degree-granting programs in artificial intelligence across myriad disciplines and departments.

The SPC will play a central role in supporting the day-to-day operations, research coordination, and strategic initiatives of the AI Plus Institute; this includes providing logistical, organizational and programmatic support to faculty and research teams affiliated with AI Plus. The SPC will also serve as a liaison to the other AI-related units and initiatives - including the AI & Society research Center and the Center for Emerging AI Systems, facilitating coordination, communication, and shared planning where appropriate.

The position includes responsibility for the planning and administration of research programs and academic initiatives, including scheduling, space and resource coordination, event execution, communications, and documentation. The role requires attention to operational details and the ability to build systems that support long‑term success.

The position requires strong organizational skills, comfort working across disciplinary boundaries, and the ability to track multiple moving parts in a fast‑paced and evolving research environment.

The SPC will systemize the research enterprise pursued by the several artificial intelligence research centers at the University at Albany, coordinate the grant activity produced thereby, and liaise with the many AI research centers across the SUNY system.

• Research Team Coordination:
  Research Team includes AI Institute and associated research center staff and research students. Support the daily operation of the unit, including hiring process for team members and their salaries. Coordinate onboarding, ensure alignment with university HR protocols, and maintain records and processes to support long‑term staffing continuity and performance.
• External Research Program Coordination:
  Facilitate research team attendance and dissemination of AI research in external events such as conferences and expos. Oversee logistics, budgets, and timelines for external engagement. Represent the Institute in SUNY and national research networks as appropriate.
• Internal Research Event Management:
  Serve as lead coordinator with the institute and associated research centers in hosting internal research and demonstration events. Facilitate the regular meeting and reporting of the seven AI Plus Faculty Research Groups. Manage communications, participant and partner coordination, scheduling, and post‑event follow‑up and documentation. Coordinate with Events, Communications and Marketing and Advancement teams as appropriate.
• Research Resource Management:
  Initiate and coordinate support for procuring the necessary resources for research activities, such as computing and other related equipment. Oversee inventory and coordinate procurement, contracting, and reimbursement processes in alignment with State and Research Foundation policies. Ensure timely submission of required forms, accurate documentation, and budget tracking across multiple funding streams.
• Institute and Research Centers Coordination:
  Serve as a liaison for the directors and staff to facilitate the coordinated functioning of the institute and the research centers. Develop agendas for standing meetings based on near‑ and long‑term…