Business Operations Specialist; Administrative Specialist

Business Operations Specialist (Administrative Specialist
2)

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This range is provided by Oregon Department of Human Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Initial Posting Date 01/05/2026

Final date to receive applications 01/12/2026

Agency Department of Human Services

Salary Range $4,207 - $5,842

Position Type Employee

Position Title Business Operations Specialist (Administrative Specialist
2)

Job Description The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! As the dynamic needs of the office evolve, the Business Operations Specialist ensures seamless support for colleagues and exceptional service for clients. In the fast‑paced environment of deadlines and multiple priorities, your exceptional organizational skills and time management skills are essential assets. This position requires you to support our Albany office for three days and our Lebanon office for two days a week, Monday through Friday 8am to 5pm.

Note: This position will receive a 2.5% Cost‑of‑Living Adjustment (COLA), which is not reflected in the salary listed in this posting. The increase will be effective February 1, 2026, and will be reflected in paychecks beginning March 1, 2026.

• Establish and maintain procedures and other controls necessary in carrying out assigned program activities; coordinate projects or other activities with Federal, local, and State agencies to accomplish identified goals and objectives.
• Assist managers with researching, developing, monitoring, and sustaining issue resolution and ongoing compliance through negotiation and analysis of objective, reporting and updating information to responsible parties, to maintain required procedures within the guidelines of established operations.
• Provide assistance to office support staff.
• Conduct or coordinate security reviews/audits of office procedures to ensure compliance with ODHS rules, procedures, and policy according to the Field Business Procedures Manual.
• Review the monthly RACF reports and, after evaluating results, submit corrections to maintain a high level of security and separations of duties.
• Reconcile data between office tracking and statewide report systems, updating information as needed to insure accurate accounting of positions.
• Regularly monitor and audit all negotiables which include checks, transportation vouchers, building repair costs, Oregon Trail Card inventory, monthly office costs, SPOTS cards, office purchases, etc.

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An equivalent combination of education and experience.

• Proven experience managing tasks and schedules utilizing time management, organization, and prioritization skills to meet deadlines.
• Previous administrative experience to include supporting a front desk, answering phones, and providing administrative support to program staff.
• Experience identifying and responding to challenges and issues promptly and with sound judgment.
• Experience entering, updating, and retrieving information in office software timely, accurately and efficiently.
• Experience performing tasks…