POOL Clerical Assistant

Please see Special Instructions for more details.

Applications submitted to this recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available.

Please complete the online application and upload or attach the following required documents:

• Resume
• Unofficial Academic Transcript (if needed to meet minimum qualifications)

If your transcript is issued in a language other than English, please include a translated copy.

Provides basic program support for the Business, Education, and Liberal Arts (BELA) division. Assists and supports the dean, division Administrative Assistant, and division Program Coordinator/Analyst with various tasks. Provides basic secretarial and office clerical duties.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

• High school diploma/ GED plus 2 years related office experience.

• Desire and commitment to work with students.
• Thorough knowledge of office practices and procedures, including proficient use of database and spreadsheet software applications, various office equipment, and filing systems.
• Skilled in reception and telephone techniques, and letter and report writing.
• Good knowledge of proper English usage, grammar, spelling, punctuation, and basic arithmetic skills.
• Skilled in using various standard office machines, including computers, word processing, spreadsheet and database applications.
• Good planning, organizing, and customer relations skills.
• Well‑developed communication skills.

• Ability to independently perform duties efficiently and effectively.
• Demonstrated initiative and self‑direction to learn, interpret, explain, and apply knowledge of the college and department organization, operations, programs, functions, and special department terminology.
• Ability to plan, organize, and prioritize work to meet schedules and timelines.
• Effective communication with students, staff and the public using tact, diplomacy and courtesy.
• Respectful collaboration with individuals of all cultures, backgrounds, perspectives, and abilities.

• Knowledge of college policies and procedures.

Physical

Skills and Abilities:

Learned physical skill is required to perform keyboarding functions. Occasional lifting, guiding, or carrying of lightweight materials or equipment may be required. Sitting for extended periods while working at a computer terminal, and the ability to bend, stoop, and crawl while troubleshooting office equipment failure may be required.

Working Conditions: Work is normally performed in an office setting with little or no exposure to health and safety hazards. Considerable time is spent working at a computer.

• Answers basic inquiries, provides information and assistance to students and staff on a variety of matters requiring base level knowledge of programs, procedures, and activities of the division.
• Coordinates with student employees regarding office support, such as maintaining department inventories, distributing mail, maintaining or assisting faculty with office equipment, and making copies. Maintains documentation and creates new written procedures on related tasks. Performs annual key audit. Coordinates the checkout and inventory maintenance of audiovisual equipment including digital cameras and electronic keyboards.
• Maintains proficiency with various office technologies and utilizes these tools for continuous improvements in the efficiency of the division.
• Coordinates food service, materials, and equipment needs for BELA division faculty and staff meetings and/or events. Supports all campus or divisional special events with planning and coordination as directed (e.g. art gallery events, receptions, Welcome Day, etc.).
• Supports student employees in the collection and processing of class syllabi each term for retention in the community archive.
• Prepares infographics, posters, and other promotional materials consistent with LBCC’s branding guidelines as…