DEPUTY CLERK

$25.13 — $28.28 Hourly Rates, Classification 9, Non-Exempt,

Monday - Friday 8:30am — 5:00pm (37.50 hours per week)

ABOUTTHEPOSITION

Wallowa County is seeking a dependable, detail-oriented, and customer-service-focused individual to joinour

County

Clerk's Office.

Under thegeneraldirection of the elected

County

Clerk, the Deputy Clerk performs a varietyof specialized administrative,clerical,andpublic servicedutiesinsupportofthe

Clerk'sOffice. Responsibilities include assistingwithelection administrationandvoterregistration,receiving andrecordinglegaldocuments, processing marriage licenses and passport applications, maintaining official

County records, andsupportingthe

Property

Value Appeals Board.

Theidealcandidatewillpossessstrongorganizationalandcommunicationskills,excellent attentiontodetail,theabilitytomaintainconfidentiality,andacommitment toprovidingfriendly, professionalservicetothepublic.

Thispositionrequirestheabilitytomanagemultiplepriorities,work independently and collaboratively,and maintain accuracy while performing duties governed by state and federal laws.

• Assist withvoter registration, election preparation, candidate filings, ballots, election-day activities, and election returns.
• Receive, review, record, index, scan, and maintain legal documents and official
  
  County records, including confidential records.
• Help residents research recorded documents and respond to inquiries in person, byphone, and by email.
• Process marriage license and passport applications, collect fees, and maintain required certifications.
  • Assist with Property Value Appeals Board petitions, notices, meetings, minutes, and official records.
  • Supportofficeoperations,cross-training,andotherdutiesassignedbythe
    
    County
    
    Clerk.

WHATWE'RELOOKINGFOR

• Strongorganizationalskills,accuracy,confidentiality,andattentiontodetail.
  • Effectivewrittenandverbal communicationandacommitmenttocourteouspublicservice.
  • Abilitytolearnandapplyelection,recording,andother
    
    Clerk'sOfficeprocedures.
  • Proficiency withstandardofficeequipment andcomputerapplications; abilitytoresearchboth digital and historical records.
  • Ability to work independently and cooperatively,manage competing priorities, and meet deadlines.

Education and Experience

• Minimum of two(2) years of experience in customer service, including regular interaction withthepublic inperson, by telephone, and electronically.
  • Experience performing administrative,clerical, recordkeeping, or office support duties preferred.
  • An equivalent combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position may be considered.

Knowledge,Skills,and Abilities

• Strongcustomerserviceandinterpersonal skills,withtheabilitytocommunicateprofessionallyand courteously with the public.
  • Proficiency in Microsoft Office applications ,including
    
    Word,Excel,and Outlook.
    • Abilitytomaintain accurate records,handleconfidentialinformation,andperformdetailedworkwithahighdegreeofaccuracy.
    • Strongorganizationalskills withtheability to prioritize assignments,meet deadlines, and manage multiple responsibilities.
    • Ability to work independently and collaboratively while maintaining positive working relationships with coworkers, elected officials,andthepublic.
    • Ability to learn and apply applicable laws, regulations, policies, and procedures relating to County Clerk operations.

Other Requirements

• Abilitytomeet Countytransportationrequirementswhentravelisnecessary.
  • Abilitytosuccessfullycompleteacriminal background check.
    • Ability to obtain and maintain required passport acceptance agent credentials and training.

Additional Requirements

Mustmeetapplicablebackground-checkrequirementsandbeabletomaintainappropriatetransportationforassignedduties.

Passportacceptancedutiesrequiresuccessfulcompletionof theU.S.Department of State'sannual testing.

Wallowa County is an EEOC with Veterans Preference

101 South River Street Room 100
Enterprise , OR 97828