Procurement Coordinator

Procurement Coordinator

Location: Albany, Oregon

About DLF

At DLF, we’re passionate about plants, people, and progress. As a global leader in high-quality grass seed for agriculture and turf, we’re helping create a greener, more sustainable future.

About the Role

The Procurement Coordinator is responsible for ensuring the timely and accurate purchase of seed, and related materials to support production and customer requirements for the Oregon region while coordinating with other North American teams. The role maintains strong supplier relationships, monitors inbound deliveries, and ensures procurement activities align with supply and inventory plans. Working closely with Supply Planning, Inventory, and Operations teams, the Procurement Coordinator supports reliable material availability through proactive communication, data-driven analysis, and effective system management.

The Procurement Coordinator co‑ordinates day‑to‑day purchasing and supplier activities for seed and related materials. This includes raising purchase orders, tracking delivery performance, and resolving supply issues to ensure production continuity. The role requires attention to detail, strong analytical skills, and effective collaboration with both internal and external partners. The Procurement Coordinator also assists with monitoring supplier performance metrics, maintaining accurate system data in the ERP and planning systems, and supporting site‑level material planning.

• Raise, review, and manage purchase orders for seed, and related materials in the ERP.
• Ensure purchase requisitions and orders are accurate, approved, and aligned with planning requirements.
• Coordinate order confirmations and communicate expected delivery dates to relevant stakeholders.
• Track supplier performance against lead times and escalate any potential delays.
• Support price and quantity verification during order receipt and invoice matching processes.

• Maintain regular communication with suppliers to monitor order status and resolve issues.
• Coordinate inbound deliveries to align with production and warehouse scheduling.
• Liaise with the Inventory Coordinator and Warehouse teams to confirm receipt and quality of materials.
• Ensure documentation (e.g. packing lists, certificates, test results) is received and filed appropriately.
• Assist with onboarding and maintenance of supplier information in the ERP system.

• Collaborate with the Supply Planning team to understand material demand forecasts and timing.
• Assist with maintaining accurate reorder points, lead times, and other procurement parameters in the ERP.
• Monitor stock levels and communicate replenishment needs to prevent shortages.
• Provide input into safety stock and reorder strategies for packaging and seed materials.
• Contribute to weekly planning and operational meetings, providing supplier and material status updates.

• Maintain accurate purchasing data and supplier records in the ERP and planning systems.
• Use Excel and Power BI to track and analyse procurement performance metrics such as on‑time delivery, supplier responsiveness, and order accuracy.
• Identify and report variances between planned and actual deliveries, and recommend corrective actions.
• Support process improvements and documentation related to purchasing workflows and system use.

• Maintain records and reports in compliance with company policies and audit requirements.
• Support internal and external audits related to procurement and supplier activities.
• Participate in team meetings and continuous improvement initiatives.
• Perform other duties as assigned by the manager.

• Strong understanding of purchasing processes and supply chain principles.
• 2–4 years of experience in procurement, purchasing, or supply coordination within a manufacturing or agricultural environment.
• Proven experience with ERP systems (Navision, SAP, Oracle, or equivalent).
• Sound Excel skills for data analysis and reporting; familiarity with Power BI preferred.
• Excellent organisational and communication skills with attention…