Procurement Coordinator

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Location:

Albany, OR, US, 97322

About the Role

The Procurement Coordinator ensures timely and accurate procurement of seed and related materials, supports production requirements, and strengthens supplier relationships across North America while coordinating with other teams in the Oregon region.

What You’ll Do Procurement & Purchasing

• Raise, review, and manage purchase orders for seed and related materials in the ERP.
• Ensure purchase requisitions and orders are accurate, approved, and aligned with planning requirements.
• Coordinate order confirmations and communicate expected delivery dates to relevant stakeholders.
• Track supplier performance against lead times and escalate any potential delays.
• Support price and quantity verification during order receipt and invoice matching processes.

Supplier Coordination & Inbound Management

• Maintain regular communication with suppliers to monitor order status and resolve issues.
• Coordinate inbound deliveries to align with production and warehouse scheduling.
• Liaise with the Inventory Coordinator and Warehouse teams to confirm receipt and quality of materials.
• Ensure documentation (e.g., packing lists, certificates, test results) is received and filed appropriately.
• Assist with onboarding and maintenance of supplier information in the ERP system.

Planning Support & Material Readiness

• Collaborate with the Supply Planning team to understand material demand forecasts and timing.
• Assist with maintaining accurate reorder points, lead times, and other procurement parameters in the ERP.
• Monitor stock levels and communicate replenishment needs to prevent shortages.
• Provide input into safety stock and reorder strategies for packaging and seed materials.
• Contribute to weekly planning and operational meetings, providing supplier and material status updates.

Systems, Data & Reporting

• Maintain accurate purchasing data and supplier records in the ERP and planning systems.
• Use Excel and Power BI to track and analyse procurement performance metrics such as on‑time delivery, supplier responsiveness, and order accuracy.
• Identify and report variances between planned and actual deliveries, and recommend corrective actions.
• Support process improvements and documentation related to purchasing workflows and system use.

Other Duties

• Maintain records and reports in compliance with company policies and audit requirements.
• Support internal and external audits related to procurement and supplier activities.
• Participate in team meetings and continuous improvement initiatives.
• Perform other duties as assigned by the manager.

What You Bring Required

• Strong understanding of purchasing processes and supply chain principles.
• 2–4 years of experience in procurement, purchasing, or supply coordination within a manufacturing or agricultural environment.
• Proven experience with ERP systems (Navision, SAP, Oracle, or equivalent).
• Sound Excel skills for data analysis and reporting; familiarity with Power BI preferred.
• Excellent organisational and communication skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Strong problem‑solving skills and ability to build positive supplier relationships.
• Ability to work overtime hours as necessary.

Preferred

• Associate or Bachelor’s degree in Supply Chain, Business, or related field.
• Experience working with agricultural or seed products.
• Familiarity with Anaplan or other planning/reporting systems.
• Demonstrated experience in supplier performance monitoring or KPI reporting.

Why You’ll Love Working Here

• Competitive hourly pay, depending on experience.
• Full benefits package, including health, retirement, and paid time off.
• Opportunities to develop skills in procurement, supplier activities, and supply chain coordination.
• Work that directly contributes to sustainable agriculture and high‑quality seed production.

Apply Now

Ready to grow your career? Apply on our Careers Page  with your resume and a short cover letter describing why you’re interested in this role.

Equal Opportunity Statement

DLF USA Inc. is proud to be an equal opportunity employer and values diversity and inclusion at every level. We thank all applicants for their interest; only those selected for interviews will be contacted.

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