Associate Director, Financial Aid

• List of Three Professional References

Transcripts from institutions outside of the United States must be accompanied by an international credential agency evaluation.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy
4) to their application to qualify for veterans’ consideration
.

The starting annual salary range is $92,047 – $124,534 for a 248-day schedule, plus comprehensive benefits.

Job Summary:

Provides operational support to the Senior Director in managing the Office of Financial Aid and Veterans. This position is expected to contribute to decision-making processes, provide constructive feedback on policies and procedures, and assist with staff development. The primary function is to coordinate the Financial Aid office with emphasis on services to students, such as verification, packaging, and post-packaging processes while ensuring compliance with applicable policies, laws, and regulations.

Regulatory Compliance, Eligibility & Specialized Program Oversight (35%)

• Provides guidance, direction, oversight and completion of specialized processes such as the Federal Work Study Program, Satisfactory Academic Progress, Return to Title IV Withdraws, Exit Counseling, Transfer Monitoring List, and other general financial aid processing and functions. Reviews and provides independent decisions/determination of professional judgment for overrides and satisfactory academic progress appeals.
• Researches and analyzes processes and practices to ensure compliance with state and federal guidelines for the determination of eligibility, fund management, and reporting of funds. Monitors compliance and changes of federal and state aid eligibility requirements. Reviews and implements new and revised procedures that reflect new or revised regulations.
• Keeps current with regulation changes and attends financial aid training to learn new federal and state regulations. Assists the Director in incorporating changes into office procedures.
• Coordinates financial aid processes for newly accredited programs, accelerated training programs, limited entry programs, and short-term programs. Ensures programs maintain federal certification.
• Ensures reconciliation of all federal and state aid with the business office. May assist with the coordination and preparation for audits, program reviews, and compliance surveys.
• Performs monthly, quarterly, and annual reconciliations for all federal and state financial aid programs (including Pell, FSEOG , Direct Loans, FWS , and Oregon state grants) in strict compliance with governing regulations, totaling just over 20 million a year.
• Responsible for transfer monitoring file transmissions to ensure compliance of federal regulations concerning mid-year transfer student aid eligibility.
• Packages financial aid awards using Banner (database). Responsible for checking two federal databases: the National Student Loan Database ( NSLDS ) and the Common Origination Database ( COD ) prior to packaging the student aid to ensure FA recipients are not receiving aid from two institutions during the same payment period.
• Performs tuition refund/repayment calculations according to return of Title IV aid guidelines as needed. Determines amounts of aid that must be refunded to a federal program and amounts students must repay.
• Establishes Cost of Attendance ( COA ) budgets across all enrollment levels.
• Serves as a cross-trained backup for all office positions, leveraging a deep understanding of federal and state regulations to maintain institutional compliance and uninterrupted operations during staffing transitions.

Banner System Leadership & Technical Oversight (30%)

• Responsible for the use and development of the Financial Aid Banner…