Recruitment and Training Coordinator

This position supports the fulfillment of the College’s mission, values, and strategic goals by providing specialized support in administering recruitment and hiring processes for all full-time, part-time, and student positions. Serves as the system administrator for the College’s Applicant Tracking System ( ATS ) and provides technical assistance to job applicants and administrative users. Organizes and facilitates New Employee Orientations, and assists in administering other HR functions including employee onboarding and training.

• Serve as the system administrator for the College’s Applicant Tracking System ( ATS ) reviewing daily operations of the system, and making updates when necessary. Work with the system vendor to design, test, and implement system updates, processing changes, job postings and application form improvements, and troubleshooting technical difficulties. Coordinate the implementation of additional People Admin products, as needed.
• Track and provide direct support to hiring managers and search committees throughout the entire recruitment process. Provide information on screening procedures, reference checks, etc. Assist with developing interview questions and screening/rating tools.
• Responsible for posting all positions on the ATS timely and accurately.
• Review employment application materials to determine if they meet minimum qualifications.
• Provide electronic access of qualified applications to hiring supervisors and guest users within established timelines. Update workflow dispositions of applications.
• Maintain partnership with current advertising entities. Make recommendations for additional external advertising opportunities, as needed. Ensure all recruitment advertising charges are correct and billed to the appropriate department.
• Responsible for retaining recruitment records as established by Oregon Law; responsible for purging recruitment records after the required retention period has been met.
• Provide statistical reports on applicant data on a monthly basis.
• Provide assistance with the ATS through in-person, telephone and email contacts, including responding to system access problems, error messages, and document attachment issues. Work with system vendors for troubleshooting applicant issues as needed.
• Coordinate external engagement efforts through campus outreach, social media, tabling at job/career fairs, and by building and maintaining strong partnerships with local high schools.

• Schedule and facilitate New Employee Orientation for all newly hired contracted faculty and staff.
• Schedule and facilitate Search Chair Training, Hiring Supervisor Training, and other related recruitment training.
• Assist Human Resources managers with the development and implementation of college-wide training.
• In collaboration with the department of Impact & Engagement, develop, coordinate, and facilitate monthly training sessions for exempt employees.

• Prepare salary placements for management positions; prepare official offer letters for all contracted new hires.
• Develop and maintain onboarding data for newly contracted employees throughout their first year of employment, tracking outcomes and reporting findings to HR managers.
• Support entering new or returning employees in Banner as needed.
• Provide back‑up coverage for shared receptionist duties, including providing information and assistance via telephone, face‑to‑face, and e‑mail on various matters requiring detailed knowledge of rules, procedures, policies, precedents, and other employment practices.

• Other duties as assigned.

Work is generally performed in an office environment with frequent…