Administrative Assistant - Workforce Development

Administrative Assistant - Workforce Development (Part-time)

Working Title: Administrative Assistant - Workforce Development
Role

Title:

Admin and Office Spec III
Pay Band: $18.00 - $22.00 per hour
Location: Albemarle - 003
Schedule: 29 hours per week – Monday through Thursday, 8:00am until 7:00pm;
Friday, 8:00am until 5:00pm
Status: Part time (non-exempt), on site

The Workforce Development Division at Piedmont Virginia Community College seeks a highly organized, innovative, and collaborative individual for an administrative position. This role delivers administrative and office support to the Executive Director of Workforce and assists with the daily operations of the Workforce Development Division.

• Provide clerical and reception support to the division’s office, including visitor reception and basic inquiry response.
• Assist the Executive Director of Workforce with relevant tasks as necessary.
• Coordinate appointments and meetings for division leadership, manage the Executive Director’s daily calendar, and disseminate agendas.
• Collect and store course syllabi, manage online room requests for Main Building, and serve as the key operator for the division copier.
• Ensure course book/material orders are submitted for purchasing by due dates and obtain publisher site access for faculty.
• Collaborate with executive director, director, and program managers to prepare course schedules and enter them accurately into the student information system (SIS).
• Maintain accurate program webpages, post Workforce division announcements on PVCC systems, manage bulletin boards and the division newsletter, and post faculty awards on the internal PVCC eNews publication.
• Order supplies and equipment via the Ariba electronic ordering system (eVa).
• Comply with State Procurement Manual rules and the college purchasing office regulations.
• Assist with instructional program issues and serve as liaison with college IT for SIS and the student information system, webpage, and Building and Grounds for maintenance issues.
• Provide consistent 29‑hour weekly office staffing and coverage.

May be required to perform other duties as assigned and assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Proficient keyboarding and data entry skills with a high level of accuracy.
• Working knowledge of word processing, spreadsheet, and related office software.
• Experience operating standard office equipment, including copiers and duplicating machines.
• Strong organizational skills, ability to maintain records, track assignments, and manage files efficiently.
• Ability to handle multiple projects concurrently while meeting deadlines.
• Capacity to follow guidance and coordinate work with multiple supervisors or stakeholders.
• Skill in prioritizing tasks based on urgency, deadlines, and operational needs.
• Effective customer service skills, including professional communication with internal and external customers.
• Ability to work collaboratively with others in a team-oriented or training-focused environment.

• Training or coursework in administrative support, business operations, or a related field, or equivalent combination of education and experience.
• Experience in front-facing or client-serving roles requiring frequent interaction with the public or internal customers.
• Experience working in a community college environment or within the Virginia Community College System (VCCS).
• Experience using enterprise or financial management systems such as Emburse, eVA, and People Soft.

Operation of a State Vehicle:
No
Supervises Employees:
No
Required Travel: minimal

Posting Number:
Recruitment Type:
General Public - G

Number of Vacancies : 1
Position End Date (if temporary):
Job Open Date 12/18/2025
Job Close Date: 01/26/2026
Open Until Filled

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex,…