Administrative Assistant - Rail

Career Area

Business Services

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

Caterpillar is seeking an Administrative Assistant to join its legal team in Albertville, Alabama. The paralegal will be responsible for assisting corporate attorneys with legal tasks and activities to support Caterpillar’s Rail team through its wholly owned subsidiary, Progress Rail. This Rail Administrative Assistant role will work directly as a partner with attorneys and internal business clients to support commercial contracts and related activities, which are implemented to help achieve the clients’ business goals and objectives covering the Rail team’s global footprint.

The successful applicant will serve as trusted support to corporate attorneys and the internal business teams. This position is an exciting opportunity for an Administrative Assistant that seeks a challenging, rewarding, and fast-paced environment with an organization with consistent financial performance and historical significance. Caterpillar and Progress Rail offer solutions that help our customers build a better, more sustainable world!

This role works directly with Caterpillar and Progress Rail teams globally, as well as other legal professionals, and reports to the Lead Counsel for Progress Rail in Albertville, Alabama.

• Schedule meetings, organize, and maintain calendars for team members; make travel arrangements, such as booking flights, transportation, hotels, and managing expense books
• Prepare form documents
• Support and manage legal team workflows
• Prepare documents for signature and manage the contract signing process
• Prepare presentation materials and display presentation material in various meetings
• Plan and execute team events
• Maintain high confidentiality and professionalism
• Other tasks as requested by legal team members

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Conduct themselves with diplomacy and professionalism, and enjoy meeting and helping people.
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
• Office Administration: Knowledge of office administration activities; proficient in carrying out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Microsoft Office: Advanced knowledge of Microsoft Office products (Microsoft Outlook, Excel, and PowerPoint);
  Advanced levels of understanding and skill in modifying software applications, utilizing advanced functions in word processing or spreadsheet applications, and advanced graphics.

• Bachelor’s degree and/or significant…