Accounting Assistant

Accounting Assistant – Ardham Technologies

The Accounting Assistant supports Ardham Technologies’ Finance Department by managing the day‑to‑day flow of billing and collections activity while providing administrative assistance to company leadership. This position focuses primarily on Accounts Receivable, ensuring accurate invoicing, timely payments, and smooth communication with clients and vendors. If you are highly organized, detail‑oriented, and enjoy balancing numbers with people interaction, this role will put your strengths to work in a fast‑moving, tech‑driven environment.

• Review internal billing processes to identify efficiency or automation opportunities.
• Communicate effectively with internal departments to resolve discrepancies quickly.
• Uphold Ardham’s commitment to accuracy, accountability, and exceptional service in every client interaction.

• Accounts Receivable & Billing
• Generate and distribute client invoices through Quick Books and CRM in accordance with billing schedules and project milestones.
• Set up and maintain billing contacts and customer records within company CRM.
• Track payments, apply receipts, and follow up on outstanding balances to maintain healthy cash flow.
• Conduct polite but persistent collections outreach, document activity, and elevate as needed.
• Manage the monthly A/R aging report and assist in forecasting receivables.
• Support reconciliation of A/R balances between Quick Books and CRM records.
• Maintain organized digital files for all invoices, receipts, credit memos, and related documentation.

• Provide general administrative support to the leadership team, including scheduling, document preparation, and data entry.
• Collaborate with internal teams to ensure billing accuracy and timely project closure.
• Support Finance in maintaining confidentiality and compliance with company accounting policies.

• Associate’s degree in Accounting, Finance, or a related field, or equivalent hands‑on experience in a similar accounting role.
• 2–5 years of hands‑on accounting or billing experience; IT‑services or professional‑services experience is a plus.

• Strong working knowledge of Quick Books and CRM platforms.
• Intermediate to advanced Microsoft Excel skills (VLOOKUPs, pivot tables, data validation).
• Familiarity with electronic billing, reconciliation, and payment systems.

• Exceptional attention to detail and accuracy.
• Excellent verbal and written communication; comfortable corresponding with clients regarding billing.
• Strong organizational and multitasking abilities in a deadline‑driven environment.
• Dependable, proactive, and able to manage tasks with minimal supervision.
• Team‑oriented mindset with a willingness to support others across departments.

• Candidates must reside in the Albuquerque, New Mexico area or be within reasonable commuting distance to Ardham’s offices.
• This position is not eligible for relocation assistance.
• Candidates must be legally authorized to work in the United States without the need for current or future sponsorship.
• Employment is contingent upon successful completion of background and employment verification checks.

Ardham Technologies is headquartered in Albuquerque, New Mexico, and is experiencing rapid growth throughout the Southwest and Texas regions. As an exciting and innovative technology company, Ardham Technologies is dedicated to powering clients into the future of IT through comprehensive managed services and cutting‑edge technology solutions. Our mission is to transform how organizations approach their technology infrastructure by delivering innovative managed offerings that drive business success.

With our expanding presence across multiple markets, we provide our team members with exceptional opportunities for professional growth while working with diverse clients across various industries. Join Ardham Technologies and be part of a dynamic team that’s shaping the future of managed IT services in one of the fastest‑growing technology markets in the country.

As part of our hiring process, you’ll be asked to complete a quick (~10‑minute) online survey via Culture Index. This helps us better align talent with our team dynamics and ensure the right fit for both your success and ours.  to Complete