Accounts Payable Lead

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Organizes, maintains and reviews Accounts Payable (AP) system data for accuracy and timeliness. Has a general understanding of budgeting, tax forms and journal entries. Assists in monthly financial statement preparation and review.

• Obtain, enter and verify approved accounts payable (AP) invoices, credit adjustments, and voids into the accounting software system.
• Schedule workflow in accordance with deadlines.
• Maintain the accounts payable invoice registers, check registers, vendor files and process fiscal year end data for IRS 1099 Misc. forms.
• Prepare A/P batches for review.
• Enter invoice information and other batches into the Accounts Payable module of the accounting system and audit accuracy and completeness of transactions.
• Select invoices for payment according to FCCH guidelines.
• Print, obtain signatures and distribute checks accurately and timely.
• Code standard and non‑standard AP invoices for review by management.
• Follow up on vendor statements to verify payment and/or reconcile discrepancies regarding payment of accounts.
• Serve as liaison between departments and vendors in the resolution of A/P problems and inquiries.
• Prepare and enter AP accrual journal vouchers and other standard journal entries into the General Ledger.
• Assist in review of General Ledger accounts to ensure accuracy of data.
• Prepare A/P reports as required by management.
• Maintain vendor files, mail W‑9 requests for Taxpayer Identification Numbers, print and mail IRS 1099 Misc. forms.
• Organize reviews and store void checks in accordance with FCCH guidelines.
• Document, review and maintain AP processing procedures.
• Assist with annual audit schedules.
• Assist with researching the monthly actual to budget variance reviews.
• Create standard and non‑standard A/P reports requested by internal/external personnel.
• Assist end‑user with paid and unpaid vendor invoices.

• Bachelor’s degree; experience in lieu of degree may be considered.
• Intermediate knowledge of Excel.
• Basic knowledge of Word and Access preferred.
• Experience with MIP Fund Accounting preferred.

• None

• General knowledge of accounting principles and ability to learn about grant requirements and standards for federally qualified health centers (FQHC).
• Intermediate knowledge and skills in accounts payable.
• Able to communicate with diverse groups of people to include staff and providers, governing boards, government agencies, and independent auditors on behalf of the organization.
• Able to work on a variety of assignments concurrently with established deadlines.
• Knowledge and skill in Microsoft Outlook, Excel, and accounting software applications.
• Able to maintain the confidentiality of records, memoranda, verbal communications, analytical data and information.
• Able to function effectively under stress and high workload with frequent interruptions, utilizing organization and time management skills.
• Able to cooperate fully with laws, regulations, and all FCCH compliance expectations.
• Basic knowledge and skills in AR, purchasing, budgeting, and employee payroll.
• Knowledge and familiarity with compliance program; cooperate fully and comply with laws and regulations.

This position requires the ability to prioritize diverse demands. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks.

Physical effort and dexterity: good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties.

Machines, tools, equipment required: capable of using office machines and personal computers for word processing, data entry and spreadsheet applications.

Visual acuity, hearing, and speaking: must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance.

Environment / working conditions: work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position requires travel throughout the Albuquerque metropolitan area. Work is regularly scheduled Monday‑Friday, although weekends and evenings may be required to meet with members of the Board of Directors and to meet deadlines.

This description lists the major duties and requirements of the job and is not all-inclusive. Applicants may be expected to perform job‑related duties other than those contained in this document and may be required to have specific job‑related knowledge and skills.

• Entry level

• Full‑time

• Accounting/Auditing and Finance

• Law Practice

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