Accounting Specialist

Job Title:

Accounting Specialist

Department:
Finance

Reports to:

Chief Financial & HR Officer

Classification:
Level II

Location:

Albuquerque

Status:
Hourly, Non-exempt, Full-time

Headquartered in Albuquerque, United Way of North Central New Mexico (UWNCNM) serves the people of five counties:
Bernalillo, Sandoval, Santa Fe, Torrance and Valencia. Our mission is connecting people to opportunities and services to equitably improve lives and strengthen communities.

UWNCNM brings together donors, businesses, nonprofits, government and others to create better solutions to our community’s challenges. Our programs and donor dollars ensure that individuals and families in north central New Mexico have the opportunity to achieve potential through education, that they are healthy and safe, are financially stable and live life with dignity.

In addition, UWNCNM has a strong commitment to Diversity, Equity and Inclusion and upholds the following values:

• We value the visible and invisible qualities that make you who you are.
• We welcome that every person brings a unique perspective and experience to advance our mission and progress our fight for the health, education and financial stability of every person in every community.
• We believe that each United Way community member, donor, volunteer, advocate and employee must have equal access to solving community problems.
• We include diversity, equity and inclusion practices at the center of our daily work.

We commit to using these practices for our business and our communities.

The Accounting Specialist supports the Finance team by completing pledge processing, general accounting, financial recordkeeping, and customer service responsibilities for donors and agencies. This role supports internal staff, volunteers, donors, and agencies by maintaining accurate records and databases, resolving exceptions, assisting with routine accounting processes, and providing exceptional customer service. The position also contributes to staff training, cross-functional collaboration, and identifying opportunities to strengthen controls and improve processes.

• Pledge Entry:
  • Process donor pledges, payments, and designations timely and ensure accuracy of entry and maintenance of donor database structure
  • Manage and execute the pledge entry process
  • With the GL Accountant, reconcile pledge entries to the general ledger
  • Enter pledge adjustments from donors
  • Train and manage Investor Relations staff and campaign coordinators on the enveloping process
• General Accounting and Finance Support
  • Assist with routine accounts payable, accounts receivable, cash receipt, deposit, and general ledger activities as assigned
  • Prepare, enter, and review accounting transactions and supporting documentation for completeness, accuracy, appropriate coding, and required approvals
  • Assist with monthly reconciliations of bank accounts, subsidiary records, donor activity, and general ledger accounts; research and help resolve discrepancies
  • Maintain organized electronic and paper accounting records in accordance with document retention requirements and internal procedures
  • Support month-end and year-end closing activities by preparing schedules, gathering documentation, and completing assigned follow-up items
  • Assist with audit, grant, budget, and financial reporting requests by compiling accurate records, reports, and supporting documentation
  • Respond to routine accounting questions from staff, donors, agencies, and vendors, and route complex matters to the appropriate Finance team member
  • Provide backup support for Finance team processes and participate in cross-training to maintain continuity of essential functions
  • Follow internal controls, confidentiality requirements, accounting procedures, and applicable organizational policies in completing assigned work
• Reporting / Data Management
  • Work with IT department and Investor Relations departments to develop accurate reporting
  • Set up and maintain pledge processing procedures
  • Serve as finance liaison for the AdT, IT, and Investor Relations functions
• Team Collaboration and Support
  • Send out quarterly pledge statements to donors
  • Organize pledge documentation each year, summarize and send for scanning
  • Field customer service inquiries from companies and donors
  • Participate actively in fundraising initiatives and cross-functional projects to support our organizational goals, mission and initiatives.
  • Participate in panel interviews and train new staff members
  • Identify process and control improvement…