Scribendi Office Manager

Student Intermediate Level Position Summary

Scribendi is a nonprofit literature and art magazine produced and published at the University of New Mexico Honors College by undergraduate students. This nationally distributed magazine solicits creative work from students at 900+ honors programs and colleges. Through a yearlong award-winning course and educational internship, student staff members gain practical hands‑on experience in editing, typography, graphic design, magazine layout, Adobe Creative Cloud, fundraising, marketing and distribution, and small business management.

To learn more, visit scribendi.unm.edu.

The Scribendi office manager performs a range of basic office support activities for a literary magazine and student organization within the Honors College, such as answering questions, and performing routine clerical, data‑entry, mailings, and word‑processing work as assigned. Work study preferred.

• Answer emails, route messages, and provide general information; greet and direct visitors; answer routine inquiries; follow up with outstanding inquiries.
• Open and route incoming mail; distribute correspondence; prepare bulk mailings and similar outreach to schools, students, and other publications.
• Perform a variety of routine typing assignments as appropriate to the position; use a Mac to draft professional correspondence, enter data, and print letters, labels, reports, and other materials; update and mail letters.
• Maintain office and closet inventory; order supplies; organize electronic files; update computers; review and maintain website through Word Press.
• Establish, maintain, process, and update files, sensitive information, and other documents. Perform miscellaneous job‑related duties as assigned.
• Sort submissions to Scribendi and keep track of submitters, their information, and shortlists for staff to use.
• Answer questions for staff and help facilitate bulk mailing, through Submittable, emailing, and physical mailing.
• Aide at events and facilitate the receipt and distribution of magazines.
• Update the Scribendi bulletin board to notify about events and upcoming deadlines.
• Provide general support and encouragement to staff, help review or copyedit their work, provide design suggestions, and maintain a tidy office.

Equivalencies not found for this position.

Minimum Qualifications:

• Demonstrates collegiality and independence while providing comprehensive administrative support, including paperwork processing, document delivery, student office coverage, event coordination, and bulk mailing.

Preferred Qualifications:

• Interested in literary and/or arts non‑profit work.
• Design and/or editing experience and experience with Adobe programs such as InDesign is helpful as there is an opportunity to receive more communications and marketing tasks, such as creating newsletters, content for the website, slide decks, etc.
• Availability to work 10-15 hours per week.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a third‑party site, please visit UNMJobs to submit an application. Please attach resume, cover letter and copy of work study award.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.