Admin Assistant - History

Admin Assistant 2

Requisition : req
34706

Working Title: Admin Assistant 2
- History 2025

Position Grade: 07

The Department of History is looking for a motivated individual to be responsible for the front office. Provide front-office support, answer questions, and offer information regarding classes and our graduate program. Assist the Center for the SW and Medieval Studies program with various projects as needed. Handle sensitive materials with the TOUCHNET online ordering system in addition to processing checks and cash for NMHR renewals and subscriptions.

Serve as a liaison with other departments and operating units to resolve day-to-day administrative and operational problems.

This position allocates space for 3 department seminar rooms and the Common Room. Compile data and statistics for department reports. Provide information to EVALKIT and support information flow. Assist the faculty newsletter editor with compiling, verifying, proofreading, editing copy, and completing the layout of the annual NEWSLETTER, mailed to 500 History Department members in the U.S. Compile Faculty and PhD (current and recent grads) listings for the AHA online and hardcopy Directory of History Depts.

Assist with annual inventory of department equipment (including 79 computers) and process equipment check-out forms required by UNM. Update the department webpage for 24 faculty members and 65 graduate students to promote milestones and events, using online training to maintain the site. Assist with special events such as new graduate student orientation, faculty retreats, HGSA meetings, Dept. Commencement, and Colloquia;

open/close the office daily and assist with other duties/projects as assigned.

• Provide front-office support and answer questions about classes and the graduate program.
• Assist with projects for the Center for the SW and Medieval Studies program as needed.
• Manage TOUCHNET ordering, and handle checks and cash for NMHR renewals & subscriptions.
• Coordinate space assignments for department seminar rooms and the Common Room.
• Compile data for department reports and assist with newsletters, directories, and web updates.
• Maintain equipment inventory and processing of checkout forms; update department webpage and social media.
• Support special events and daily office operations.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified. Completion of degrees above the minimum education requirement may substitute for experience on a year-for-year basis.

• Experience working in Higher Education
• Excellent customer service skills
• Detail-oriented with strong organizational skills
• Ability to prioritize, handle multiple tasks, and meet deadlines

Campus: Main - Albuquerque, NM
Department: History Department (687A)
Employment Type: Staff
Staff Type: Regular - Full-Time
Status: Non-Exempt
Pay: Hourly: $17.39 to $19.73 (DOE)

Benefits: This is a benefits-eligible position. UNM offers medical, dental, vision, life insurance, and education benefits including tuition remission. See the Benefits page for details.

Background Check: Yes

For Best Consideration Date: 10/13/2025

Eligible for Remote Work: No

Only applications submitted through the official UNMJobs site will be accepted. If viewing this job advertisement on a third-party site, please visit UNMJobs to submit an application. Attach a Resume/UNMJobs Application with a Cover Letter and Three Professional References.

EEO/Policy Notes: Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. The University is an Equal Opportunity Employer and does not discriminate on any protected characteristic. A pre-employment background check is required.