Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

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Optimum and Southwest Women’s Oncology are seeking a dedicated and driven Executive Assistant to the CEO to join our high-performance team in Albuquerque, New Mexico.

Optimum and Southwest Women’s Oncology are two sides of the same coin, precision performance and profound compassion.

At Optimum, we help people become the best versions of themselves, combining cutting-edge medical science, biohacking, aesthetics, and human potential into a single ecosystem of vitality. At SWWO, we help women triumph over gynecologic illness through skill, courage, and heart. Together, we’re building something rare: a culture where clinical excellence meets human flourishing — where our team thrives as much as our patients and clients do.

You are a strategic force multiplier. Someone who thinks two steps ahead, eliminates friction, and amplifies the impact of the CEO.

You bring clarity to complexity, structure to chaos, and foresight to decisions. You are highly intuitive, detail-obsessed, and comfortable operating in a fast-moving, high-performance environment.

You communicate with polish, manage with precision, and anticipate needs before they surface. You thrive in a role where excellence, discretion, and relentless proactivity are the expectations.

You are not someone who:

• Waits for direction rather than anticipating needs.
• Treats executive support as transactional instead of strategic.
• Gets overwhelmed by shifting priorities or high expectations.
• Avoids difficult conversations or timely follow-through.
• Dislikes structure, systems, or accountability.

Optimum requires an Executive Assistant who is an extension of the CEO — a strategic, trusted, and emotionally intelligent partner.

Strategic Calendar, Schedule & Priority Management

• Manage and dynamically align the CEO’s calendar with organizational priorities.
• Coordinate meetings, travel, family commitments, and long-range planning.
• Protect the CEO’s bandwidth by identifying inefficiencies and removing unnecessary tasks.

Communication, Correspondence & Executive Presence

• Serve as the CEO’s point of contact for internal and external communications.
• Triage, prioritize, draft, and refine communications in the CEO’s voice.
• Prepare high-quality briefs, pre-reads, and decision-ready summaries.

Operational Excellence & Project Support

• Track strategic initiatives, deadlines, and deliverables across departments.
• Identify risks, opportunities, and gaps early — acting as the CEO’s “eyes and ears.”
• Ensure leaders and teams meet commitments to the CEO with timely follow-through.

Systems, Processes & Organizational Efficiency

• Build and optimize systems that improve the CEO’s performance and organizational clarity.
• Implement workflows, templates, and procedures that increase operational efficiency.

Meetings, Events & Board Support

• Plan and execute executive meetings, events, and team gatherings.
• Prepare board materials, agendas, minutes, and documentation.
• Coordinate logistics with precision and professionalism.

Personal Support (as needed)

• Assist with personal scheduling, home management, and family logistics as required.
• Support occasional personal travel, errands, and administrative needs.

• 5+ years supporting senior executives in fast-paced, high-growth, or high-performance environments.
• Proven ability to operate as a strategic partner, not just an administrative supporter.
• Experience supporting senior executives within luxury brands, ultra-high-net-worth (UHNW) environments, and/or healthcare settings, demonstrating exceptional discretion, service orientation, and comfort operating at the highest standards of professionalism.
• Mastery of organization, prioritization, and time management.
• Outstanding written and verbal communication skills.
• Strong business acumen — able to…