Office Assistant

Position Summary

The Department of Psychiatry and Behavioral Sciences is seeking a motivated Office Assistant to provide administrative support to the Education division. This position will assist with a variety of clerical and office coordination tasks that contribute to the smooth operation of educational programs and activities.

• Maintaining and organizing physical and electronic files
• Performing data entry and database updates
• Greeting and assisting faculty, staff, and learners
• Drafting, formatting, and mailing correspondence
• Assisting with planning and coordination of meetings
• Supporting general office functions and other duties as assigned

• Excellent customer service skills; professional, helpful, and friendly demeanor
• Ability to understand and follow detailed instructions and procedures
• Experience in a reception or front-desk environment
• Office experience including filing, data entry, and use of Microsoft Suite applications (Word, Excel, Outlook, Teams, PowerPoint, etc.)
• Familiarity with Zoom and Smartsheet
• Experience with database systems and managing large data sets
• Strong attention to detail and organizational skills
• Excellent oral and written communication abilities
• Ability to multitask effectively in a busy office environment

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please submit confirmation of work-study award, resume, cover letter describing your interest and qualifications, and two professional references.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.