Admin Assistant to Dir

Admin Assistant to Dir

The UNM Department of Psychiatry and Behavioral Sciences is seeking an outgoing, highly motivated professional to join the administrative team as an Administrative Assistant to the Director. This person will support the Department Vice‑Chairs, program directors and other faculty and staff. They will interact with multiple aspects of our large, complex department which has approximately 250 faculty, staff and learners in multiple facilities and divisions.

The ideal candidate will be extremely organized, articulate, well‑focused, and creative, with excellent customer service skills, a "can‑do" attitude and the ability to maintain confidentiality. The position requires a positive and self‑motivated individual with demonstrated problem‑solving, interpersonal, and communication skills.

• Providing confidential secretarial and administrative support for department directors/vice chairs/leadership: composing correspondence, screening and evaluating incoming and outgoing correspondence, complex scheduling, coordinating travel arrangements, and facilitating meetings.
• Researching information, gathering data, coordinating projects/initiatives; record keeping, report preparation and presentations; data management, reports and summaries.
• Maintaining databases, records and administrative/organizational systems, working extensively in Smartsheet, inputting data and creating systems, tracking admin processes, contracts and administrative tasks.
• Fiscal responsibilities: purchasing supplies, booking travel, membership renewals, etc.; tracking budget allocations; performing expense reconciliation and reporting; holding and maintaining a UNM Purchasing card.
• Serving as key point of contact on‑site, desk reception, and managing phones.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Excellence in providing administrative support at the director level
• Demonstrated experience coordinating complex meetings and travel
• Expertise with Smartsheet and MS Office programs
• Experience with UNM Banner and Chrome River, UNM policies and procedures
• Strong interpersonal, written and verbal communication skills
• Desire to provide excellent customer service

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• If located at the UNM Children’s Campus, the successful candidate must pass a comprehensive post‑offer, pre‑employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.
• Background check required.

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. For more information, see the Benefits home page.

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.