Admin Assistant - History

Position Summary

The Dept. of History is looking for a motivated individual to be responsible for the front office. Employee staff's front office, answers questions, provides information regarding classes and our graduate program. Assists the Center for the SW and Medieval Studies program with various projects when needed. Handles sensitive materials with TOUCHNET online ordering system in addition to checks and cash for the NMHR renewals & subscriptions.

Serves as a liaison w/other depts and operating units to resolve day-to-day administrative and operational problems.

This position assigns use of space for 3 dept. seminar rooms and Common Room. Compiles data and statistics required for various department reports. Responsible for EVALKIT and providing information to that office. Assists faculty newsletter editor compiling, verifying information, proofing and editing copy and complete layout of annual NEWSLETTER, which is mailed to 500 Department of History in the U.S. Compiles Faculty and PhD (current and recent grads) which is published in the AHA online and hardcopy of the Directory of History Depts.

Assists DA with annual inventory of dept. equipment including 79 computers and is responsible for processing equipment check-out forms required by UNM. Responsible for updating web page for 24 faculty members and 65 graduate students in promoting current milestones and Dept. events and other social media outlets. This requires online training to maintain/ update dept. webpage. Assists with special events such as new graduate student orientation, faculty retreats, HGSA meetings, Dept.

Commencement ceremony, and Dept. colloquiums, opening /closing of the office daily and assist with other duties/projects as assigned. If you enjoy working with a wide variety of people and a desire to work in a collaborative environment which encourages teamwork, please apply.

**** The final salary for this position is dependent upon total Education and Experience****

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience working in Higher Education
• Excellent Customer Service Skills
• Detail oriented with strong organizational skills
• Ability to prioritize, and handle multiple tasks and meet critical deadlines

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Attach a Resume/UNMJobs Application with a Cover Letter, including Three Professional References.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit (Use the "Apply for this Job" box below).

Refer to  for a definition of Regular Staff.