Executive Assistant

Position Summary

Perform a variety of highly responsible, confidential and complex administrative duties for a department director; coordinate and participate in office support functions in support of the department's goals and objectives; and provide information and assistance to the public regarding departmental policies and procedures.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Description s are not intended to reflect all duties performed within the job.

• Associate's degree from an accredited college or university in business.
• Five (5) years of experience in office administration.
• One (1) year of supervisory or lead experience.

• Possession of a valid New Mexico Driver's License or the ability to obtain within ninety (90) days from date of hire.
• Possession of a City Operator's Permit (COP) within 6 months from hire date.

• Office procedures, methods and equipment including computers
• Electronic spreadsheet and word processing software
• Principles of business letter writing and basic report preparation
• Principles and practices of municipal budget preparation
• Principles of supervision, training and performance evaluation
• Pertinent Federal, State and local laws, codes and regulations

• Independently perform the most complex administrative support services
• Perform highly responsible and complex administrative work involving the use of independent judgment and personal initiative
• Independently prepare a variety of reports and correspondence
• Operate office equipment including computers and supporting word processing and spreadsheet applications
• Select, supervise, train and evaluate staff
• Work independently in the absence of supervision
• Communicate clearly and concisely
• Perform the essential functions of the job with or without reasonable accommodation
• Establish and maintain effective working relationships with those contacted in the course of work

Mid-Senior level

Full-time

Administrative

Administrative and Support Services