Admin Assistant to Dean - School of Architecture & Planning

Admin Assistant to the Dean - School of Architecture & Planning

Position Summary:

The School of Architecture and Planning is accepting applications for a full-time Administrative Assistant to the Dean position. The Administrative Assistant to the Dean will perform a broad range of tasks including: manage calendars, organize and coordinate meetings, conferences, and special events; draft meeting notes and follow up on action items; coordinate travel and process reimbursements and payments to vendors; process student scholarships;

and assist with coordination of fundraising events. The Administrative Assistant to the Dean will be involved with alumni and donor relations and activities and will also be a first point of contact for professionals and professional organizations. The Dean's Office is a high profile office within the University and the local community. The successful candidate will be outgoing, energetic, confident and professional and will demonstrate experience handling confidential and sensitive matters discreetly.

This position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with a positive attitude.

The School of Architecture and Planning is housed in George Pearl Hall located on UNM's main campus. George Pearl Hall is a unique facility designed by internationally known Architect Antoine Predock.

Campus:
Main - Albuquerque, NM

Department:
School of Architecture & Planning (ABM)

Employment Type:

Staff

Staff Type:
Regular - Full-Time

Status:
Non-Exempt

Pay:
Hourly: $19.56 - $26.58

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check

Required:

Yes

For Best Consideration Date: 12/8/2025

Eligible for Remote Work:
No

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor's Degree (any area; Business or Arts & Sciences preferred)
• Prior administrative assistant experience in support of an executive level administrator in academia
• Excellent communication skills and grammar proficiency
• Knowledge of business and office etiquette and ability to maintain confidentiality
• Experience composing business correspondence and recording meeting notes/minutes
• Proficiency using Word, Excel, Outlook, PowerPoint, Adobe Acrobat
• Successful experience processing accounting transactions and using a corporate Purchasing Card; preparing reimbursements for travel and processing payment for goods and services; experience using UNMJobs, Banner and Lobo Web systems or similar applications
• Event planning experience for small (2-10 attendees) to large (50-1500 attendees) events, with possible complex agendas and catering
• Ability to work with limited supervision; work as a member of a team; and take initiative
• Ability to learn and execute with a high degree of accuracy: meeting notes/minutes; document editing;
  Excel spreadsheet manipulation with mail merge function; maintain database files using Excel

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please upload 3 documents:

• Cover Letter - Your cover letter should address your experience and career goals as an executive level assistant; please also address how you incorporate initiative into your work; your application will not be considered without a cover letter;
• Resume;
• Names, title, organization, email and telephone number for 3 direct supervisor references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions to successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history…