Staff Council Administrator

Administrative Officer (Div)

The University of New Mexico (UNM) Staff Council is seeking a service-oriented, initiative-taking, and collaborative professional to serve as the Staff Council Administrator. This position plays a vital role in supporting the day-to-day operations, events, and programs of the Staff Council Office. The applicant will work closely with the Council’s committees, executive leadership, and general membership to promote transparency, facilitate effective communication, and help achieve Council goals.

Responsibilities include attending meetings, coordinating budgets, educating members on funding and processes, onboarding new leaders, and providing ongoing resources and guidance.

• Office Administration
  • Oversee the daily operations of the Staff Council Office, including membership management, meeting coordination, and record‑keeping.
  • Ensure compliance with the Council’s governing documents, university policies, and parliamentary procedures.
  • Provide administrative support to the President, Executive Committee, and committees.
  • Manage and track Council appointments, resignations, and committee participation.
  • Assist in administering the SOP for transition of the Council President Elect to President.
  • Train and supervise student employees or lower‑level staff as needed.
• Committee & Council Support
  • Attend Council events, committee meetings, and retreats to provide logistical and administrative support.
  • Offer resources and guidance to committees on project timelines, budgeting, and event coordination.
  • Serve as a consistent point of contact for the Council and work as an Ex‑Officio member of the Executive Committee.
  • Provide onboarding for the incoming Council President and other new leaders.
  • Assist the Council in defining goals, tracking progress, and offering solutions to help committees achieve objectives.
  • Maintain centralized documentation for Council operations to ensure continuity and alignment with strategic initiatives.
• Service & Communication
  • Embodies a service‑first mindset by providing proactive assistance to the Council and its members.
  • Coordinates Council communications such as newsletters, website updates, listservs, and social media posts; develops promotional materials as needed.
  • Maintains clear, consistent lines of communication with the Executive Committee, committees, and general membership.
  • Manages the Council SharePoint, Teams, and One Drive sites; troubleshoots IT‑related issues.
• Financial Management
  • Develops and oversees the Council’s annual budget, ensuring transparent management of operational, project, and awards funding.
  • Works with the Treasurer to understand spending and track funding requests to maintain a balanced budget.
  • Provides regular updates on funding use to members and committees; educates them on financial processes.
  • Processes and reconciles purchasing transactions, award stipends, and ensures compliance with UNM financial policies.
• Event & Award Coordination
  • Plans and executes 20+ Council events annually, ranging from recognition programs to community service projects.
  • Coordinates event logistics: room reservations, catering, program development, and guest speakers.
  • Collaborates with university leadership to administer staff recognition and award programs.
• Membership & Elections Management
  • Administers annual elections, ensuring adherence to policies and procedures.
  • Facilitates onboarding and training for new Council and committee members, including transparent voting results and resolutions.
  • Manages all membership records to ensure accuracy and smooth transitions.
• Strategic Planning & Engagement
  • Supports initiatives that enhance staff engagement and encourage widespread participation.
  • Conducts research and collects data to assist in decision‑making and projects.
  • Assists in planning special projects and community engagement efforts that strengthen the Council’s outreach.

High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human…